Committee/Board Reviews and Self-Reviews - Managerial Policy

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Committee/Board Reviews and Self-Reviews - Managerial Policy

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Approval authority
Vice-Chancellor and President
Responsible officer
Vice-Chancellor and President
Designated officer
Pro Vice-Chancellor (International and Quality)
First approved
3 December 2013
Last amended
3 December 2013
Effective start date
2 January 2014
Review date
2 January 2019
Status
Active
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1. Purpose of policy

This policy identifies the requirements for reviews and self-reviews of committees and Boards at the University of the Sunshine Coast.

2. Policy scope and application

This policy relates to reviews and self-reviews of various committees or boards at the University of the Sunshine Coast.

3. Policy Statement

 

3.1 Formal reviews – rationale and frequency

3.1.1   Formal reviews are intended to contribute to identification and implementation of changes, developments and improvements that could be made in relation to a committee/board in order to strengthen its effectiveness.

3.1.2   A joint formal review of the Academic Board and its Learning and Teaching Committee (LTC), Research Management Committee (RMC) and Research Degrees Committee (RDC) will be held at least every five years.

3.1.3   Formal reviews of other University boards/committees as mandated by any external authority or legislation or as required by the terms of reference of a board/committee or as initiated by the Council or the Academic Board or the Vice-Chancellor and President or the Deputy Vice-Chancellor or a Pro Vice-Chancellor will be held consistent with any requirements of the relevant external or internal review-initiating authority or relevant terms of reference or legislation.

3.2 Academic Board, Learning and Teaching Committee, Research Management Committee and Research Degrees Committee – joint reviews

 

3.2.1    Each formal review of the Academic Board, LTC, RMC and RDC will be undertaken by a review panel, appointed by the Vice-Chancellor and President, the membership of which will comprise a majority of persons with no formal association with the Academic Board or the University.

3.2.2   The Academic Board will develop proposed terms of reference for each formal joint review of the Board and the three Committees and recommend the proposed terms of reference to the Vice-Chancellor and President for approval by the relevant milestone date as published in the University’s latest review schedule.

3.2.3   The terms of reference for the review must make clear that the review will entail the panel in:

(a)   undertaking an evidence-based evaluation of the extent to which, and the effectiveness of the means by which:

(i)    the Board’s and Committees’ operations and outcomes contribute to pursuit of the University’s academic priorities and to achievement of the University’s strategic academic objectives and targets;

(ii)      the Board’s and Committees’ practices and processes are consistent with higher education sector norms and expectations;

(iii)      the Board and the Committees contribute to the University’s ongoing compliance with relevant external legislation or other requirements;

(b)   providing independent advice and recommendations, derived from the evaluation, to assist the University, the Board and the Committees in identifying:

(i)   the Board’s and Committees’ strengths, good practices and processes, and positive outcomes in recent years;

(ii)   areas in which the Board’s and Committees’ purposes, roles, functions, responsibilities, composition, practices, processes and outcomes could/should be changed, enhanced or improved, including in relation to relevant sector norms and expectations and comparable roles, compositions, practices, processes and outcomes elsewhere; and

(iii)   areas in which support for the Board and Committees could/should be changed, enhanced or improved, including in relation to practice in other Australian universities.

3.2.4   For each review, the Board and the Committees will develop and provide a response to the panel’s review findings, an action plan to address review recommendations, six-monthly progress reports and a final report on implementation of the action plan.

3.2.5   Each formal review of the Board and the Committees should be undertaken consistent with procedures or guidelines for such reviews developed and approved by the Academic Board from time-to time.

3.3 Self-reviews of committees/boards

3.3.1    The purpose of a committee/board self-review is to provide opportunity for the body to identify ways and means by which it may become more effective in performing its roles and to identify and implement any improvement actions or processes.

3.3.2      Where the terms of reference for a committee/board include a requirement for self-review of the relevant body, the self-review will be held in accordance with the relevant terms of reference and any self-review procedures or guidelines developed by the relevant body for its own self-review.

3.3.3      Standing committees/boards, the terms of reference of which do not include a requirement for self-review, are encouraged to undertake a self-review at least every two-years.

4. Authorities/Responsibilities

The following authorities are delegated under this policy:

Activity University Officer/Body
Approve terms of reference for formal reviews of the Academic Board and its Learning and Teaching, Research Management and Research Degrees Committees Vice-Chancellor and President
Appoint members of panel for formal reviews of the Academic Board and its Learning and Teaching, Research Management and Research Degrees Committees Vice-Chancellor and President
Approve procedures for formal reviews of the Academic Board and its Learning and Teaching, Research Management and Research Degrees Committees Academic Board

END

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