Organisational Unit Reviews - Policy

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Organisational Unit Reviews - Policy

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Approval authority
Vice-Chancellor and President
Responsible officer
Vice-Chancellor and President
Designated officer
Pro Vice-Chancellor (International and Quality)
First approved
3 December 2013
Last amended
17 June 2016
Effective start date
2 January 2014
Review date
2 January 2019
Status
Active
Related documents
Enterprise Risk Management and Resilience - Governing Policy
Governance Framework - Governing Policy
Organisational Unit Reviews - Procedures
Planning and Reporting Framework - Governing Policy
Policy Framework - Governing Policy
Program Accreditation and Course Approval - Governing Policy
Related legislation / standards
Tertiary Education Quality and Standards Agency (TEQSA) Act 2011

1. Purpose of policy   

This policy identifies the requirements for and the purpose, scope and nature of formal cyclical reviews of organisational units, other than Faculties, at the University of the Sunshine Coast.

2. Policy scope and application

This policy applies to formal reviews of designated organisational units of the University of the Sunshine Coast.

3. Definitions

Please refer to the University’s Glossary of Terms for policies and procedures. Terms and definitions identified below are specific to this policy and are critical to the effectiveness of it:

Organisational units means the Centre for Support and Advancement of Learning and Teaching, Asset Management Services, Capital and Commercial, Financial Services, Human Resources, Information Services, Information Technology Services, Marketing and External Engagement, Office of Research, Strategic Information and Analysis Unit, Student Services and Engagement, and USC International. (Other operational areas may be added to this list from time to time.)

Portfolio Manager means the Vice-Chancellor and President or the Deputy Vice-Chancellor or the Pro Vice-Chancellor to whom the Manager or Director of an organisational unit is responsible.

4. Policy Statement

4.1 Requirements for organisational unit reviews

4.1.1 Formal reviews of organisational units as defined above are required at least every five years.

4.1.2 Each formal organisational unit review will be undertaken by a review panel appointed by the Portfolio Manager of the unit to be reviewed, the membership of which must comprise a majority of persons with no formal association with the relevant organisational unit or the University.

4.1.3 Each organisational unit review will be conducted in accordance with the latest version of the Organisational Unit Reviews - Procedures associated with this policy.

4.2 Purposes, scope and nature of organisational unit reviews

4.2.1 Formal reviews of organisational units are intended to contribute to identification and implementation of changes, developments and improvements that could be made in relation to an organisational unit in order to strengthen its effectiveness.

4.2.2 Each review will be undertaken by the appointed review panel, and will entail:

(a) evidence-based evaluations of the extent to which, and the effectiveness of the means by which:

(i) a unit’s operations and outcomes contribute to pursuit of the University’s strategic priorities and to achievement of the University’s strategic objectives and targets;

(ii) a unit’s practices and processes are consistent with higher education sector norms and expectations;

(iii) a unit contributes to the University’s ongoing compliance with relevant legislation;

(b) provision of independent advice and recommendations through evaluation of evidence, including trend and comparative data, to assist each unit and the University in identifying:

(i) the unit’s strengths, good practices, positive outcomes and productive improvements in performance in recent years, and ongoing compliance with relevant legislation; and

(ii) areas in which the unit’s practices, performance, and outcomes should be enhanced or improved, including in relation to comparable practices, performance and outcomes elsewhere, approaches to assuring and improving quality, and maintaining compliance with relevant legislation.

4.2.3 Each formal organisational unit review will address the following main areas within the context of terms of reference for the review as determined by the relevant Portfolio Manager and consistent with the Organisational Unit Review Procedures associated with this policy:

(a) purposes, roles and functions of the unit;

(b) internal organisational and management structures;

(c) unit planning, budgeting and resource allocation;

(d) unit processes and practices for achieving purposes, roles and functions;

(e) staff profile, capability and performance relative to purposes, roles and functions;

(f) communication and collaboration with other University entities and external stakeholders and clients in relation to achieving purposes, roles and functions;

(g) facilities, equipment and technologies; and

(h) areas for improvement and future developments.

4.2.4 Each review will result in an organisational unit developing a response to the review findings, an action plan to address review recommendations, progress reports and a final report on implementation of the plan, consistent with the Organisational Unit Review Procedures associated with this policy.

5. Authorities/Responsibilities

The following authorities are delegated under this policy:

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Activity University Officer
Approve procedures associated with this policy Vice-Chancellor and President
Approve terms of reference for review Deputy Vice-Chancellor or the Pro Vice-Chancellor responsible for the unit
Appoint members of panel for each review Deputy Vice-Chancellor or the Pro Vice-Chancellor responsible for the unit

END

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