Selection of Candidates for Postgraduate Research Scholarships - Managerial Policy

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Selection of Candidates for Postgraduate Research Scholarships - Managerial Policy

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Approval authority
Vice-Chancellor and President
Responsible officer
Deputy Vice-Chancellor (Research and Innovation)
Designated officer
Director, Office of Research
First approved
5 October 2011
Last amended
5 January 2016
Effective start date
6 August 2015
Review date
5 October 2016
Status
Active
Related documents
Admissions, Enrolments and Graduation - Academic Policy
Enrolments and Graduation - Procedures
Scholarships, Bursaries and Prizes - Governing Policy
Selection of Candidates for Postgraduate Research Scholarships - Procedures
Staff Code of Conduct - Governing Policy
Student Complaints and Appeals - Governing Policy
Student Complaints and Appeals - Procedures
Related legislation / standards
Higher Education Support Act 2003

1. Purpose of policy

Postgraduate Research Scholarships provide financial assistance to Higher Degree by Research candidates to assist with general living costs. The University of the Sunshine Coast is allocated a number of Postgraduate Commonwealth Scholarships (Research) annually and is required to maintain a selection policy and procedure which is publicly available as part of the conditions attached to that allocation.

2. Policy scope and application

This policy and associated procedures apply to all postgraduate research scholarships. It applies to all prospective applicants for, and recipients of, a postgraduate research scholarship. The policy and procedures apply to all staff working with postgraduate research scholarships including selection, ongoing eligibility and administration.

This policy does not apply to scholarships other than postgraduate research scholarships.

3. Definitions

Please refer to the University’s Glossary of Terms for policies and procedures. Terms and definitions identified below are specific to this policy and are critical to its effectiveness:

Commonwealth Scholarship (Research) means Australian Postgraduate Award (APA) or International Postgraduate Research Scholarship (IPRS)

the Guidelines means Commonwealth Scholarships Guidelines (Research) made under section 46-20 of the Higher Education Support Act 2003. The full Guidelines can be accessed at http://www.comlaw.gov.au/Details/F2012L02535

the Panel means the Postgraduate Research Scholarship Selection Panel, selected by the Deputy Vice-Chancellor (Research and Innovation) to assess and rank applications for Postgraduate Research Scholarships by order of merit.

Postgraduate Research Scholarship means both Commonwealth-funded scholarships and University-funded equivalent scholarships, including the University of the Sunshine Coast Research Scholarship (USCRS) and the University of the Sunshine Coast International Research Scholarship (USCIRS) and other grant-funded postgraduate research scholarships.

USCRS: means University of the Sunshine Coast Research Scholarship, a USC-funded scholarship equivalent in value and conditions to the Australian Postgraduate Award (APA).

USCIRS: means University of the Sunshine Coast International Research Scholarship, a USC-funded scholarship equivalent in value, eligibility criteria and conditions to the International Postgraduate Research Scholarship (IPRS).

4. Policy Statement

4.1 The University will select candidates to be awarded Postgraduate Research Scholarships in accordance with the Commonwealth Scholarships Guidelines (Research), hereafter referred to as “the Guidelines”, made under section 46-20 of the Higher Education Support Act 2003.

4.1.1 A candidate will not be selected for a Postgraduate Research Scholarship unless the University is satisfied that the candidate meets, or will meet before the Scholarship payment is made, the eligibility criteria for Postgraduate Research Scholarships, as set out in the Guidelines. In relation to USC funded scholarships, exemptions may be considered on a case by case basis with the support of the relevant Executive Dean and approval of the Deputy Vice-Chancellor (Research and Innovation).

4.1.2 Applications will be ranked in order of merit against the University’s selection criteria, as provided on the University’s website.

4.1.3 Applications will not be considered where hard copy documentary evidence specified in the application form is not supplied.

4.2 University policy and application, selection and offer procedures and associated information and forms shall be available on the scholarship advertisement on the University web site. For Postgraduate Commonwealth Scholarships (Research), a link will be also be provided to the Guidelines on the Australian Government website.

4.3 The Postgraduate Research Scholarship Selection Panel will rank applications according to their merit. The highest ranked applications will be offered Commonwealth Postgraduate Research Scholarships. Remaining applications deemed meritorious of award by the Panel will be offered University equivalent scholarships where possible.

4.4 The University reserves the right to make offers for USC funded Postgraduate Research Scholarships out of round where candidates are deemed meritorious of an award. Such candidates may be required to apply for a Postgraduate Research Scholarship in the next available scholarship round. In the event that the candidate is not successful for a Commonwealth funded scholarship, the USC funded scholarship will continue for the standard duration of candidature.

4.5 The University will not take over the payment of a scholarship awarded to a candidate by another University, where the candidate transfers to University of the Sunshine Coast. The transferring candidate may apply for a University of the Sunshine Coast Postgraduate Research Scholarship at the next available opportunity and will be considered on the basis of the University of the Sunshine Coast selection criteria and in relation to other applicants. Such candidates will be eligible for only the balance of the initial scholarship awarded by the other University, in accordance with the Guidelines.

4.6 Candidates who are awarded a scholarship, but who withdraw from their program of study or are cancelled by the University for failure to re-enrol or pay outstanding fees and charges, and later re-enter, will not be able to access their initial scholarship. They must apply again for a Postgraduate Research Scholarship and if successful, will be paid only the balance of the initial scholarship.

4.7 Candidates who are awarded a scholarship and defer or take leave of absence in accordance with the relevant Academic Policy for their degree shall have their scholarship held for the period of deferment or leave and may take up the scholarship on their return to study, subject to proof of continuing eligibility under the Guidelines.

4.8 Candidates who are awarded a scholarship are required to comply with all University policies, including those relating to satisfactory academic progress in the program of enrolment. The University will monitor academic performance and may terminate a Postgraduate Research Scholarship if a candidate is in breach of any of its policies.

4.9 Candidates who wish to appeal decisions arising from the Postgraduate Research Scholarships selection process may do so using the procedures established by the Deputy Vice-Chancellor (Research and Innovation) and outlined in the Selection of Candidates for Postgraduate Research Scholarships - Procedures.

4.10 Candidates who are found to have provided misleading or inaccurate information to the University will be immediately re-assessed for their entitlement to the Commonwealth Scholarship (Research). The University is required to notify the relevant Australian Government Department of the suspected offence.

5. Authorities/Responsibilities

The following authorities are delegated under this policy:

Activity University Officer
Appointment of the Postgraduate Research Scholarships Selection Panel Deputy Vice-Chancellor (Research and Innovation)
Assess applications for postgraduate research scholarships and rank by order of merit for each PGRS round The Postgraduate Research Scholarships Selection Panel
Approve the Panel’s recommendation for the Order of Merit list for each PGRS round Deputy Vice-Chancellor (Research and Innovation)
Termination of postgraduate research scholarships Deputy Vice-Chancellor (Research and Innovation)
Review of Decision Deputy Vice-Chancellor (Research and Innovation)
Appeal Student Appeals Committee

END

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