Vice-Chancellor and President's Awards for Excellence - Procedures

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Vice-Chancellor and President's Awards for Excellence - Procedures

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Approval authority
Vice-Chancellor and President
Responsible officer
Vice-Chancellor and President
Designated officer
Director, Human Resources
First approved
8 October 2012
Last amended
14 March 2016
Effective start date
31 August 2015
Review date
17 August 2020
Status
Active
Related documents
Academic Promotion - Managerial Policy
Professional Development Program (PDP) - Managerial Policy
Vice-Chancellor and President's Awards for Excellence - Managerial Policy

1. Administration

1.1 Administration of the Vice-Chancellor and President’s Awards for Excellence is provided by Human Resources under the direction of the Vice-Chancellor and President.

2. Call for nominations

2.1 On behalf of the Vice-Chancellor and President, the Director, Human Resources calls for nominations by no later than 1 October each year.

2.2 An Advisory Committee is established to determine the recommendation to the Vice-Chancellor and President for each Award for Excellence.

2.3 Each recommendation is based on an assessment of the contributions of the staff member to the realisation of the University’s Strategic Plan.

3. Awards for excellence in learning and teaching

3.1 The Vice-Chancellor and President’s Awards for Excellence in Learning and Teaching recognise and reward significant contributions to the delivery of high quality teaching, learning and graduate outcomes.

3.2 Two Awards for Excellence in Learning and Teaching are available each year - an Award for Excellence in Learning and Teaching and an Award for Excellence in Learning and Teaching - Sessional Staff.

3.3 The Director, Human Resources invites each Executive Dean to submit a nomination for each Award for Excellence in Learning and Teaching. Heads of Schools, Associate Deans, Learning and Teaching, the Pro Vice-Chancellor (Students) and the Director, Centre for the Advancement and Support of Learning and Teaching (C-SALT) receive copies of the invitation to nominate.

3.4 To determine the nominations for the Awards for Excellence in Learning and Teaching, the Executive Deans consult with their: Associate Deans, Learning and Teaching; Heads of Schools; and any other staff within and beyond the Faculty deemed appropriate. Program and Course Coordinators can also be consulted to determine the nomination for the Award for sessional staff.

3.5 The Executive Deans can submit confidential nominations in writing for each Learning and Teaching Award to the Director, Human Resources. Each nomination outlines the reasons why the nominees’ contributions to and achievements in learning and teaching have advanced the quality of learning, teaching and graduate outcomes and are exceptional such that they are deemed worthy of recommendation for the Vice-Chancellor and President’s Awards for Excellence in Learning and Teaching in key areas, such as:

  • Innovative teaching practice that impacts students’ engagement with learning and/or graduate outcomes;
  • Leadership within, and perhaps beyond, the University that inspires staff engagement with and advancement of teaching and shapes students’ learning outcomes;
  • Scholarship in learning and teaching that influences teaching practice within, and perhaps beyond, the University.

Each nomination will normally be no more than two pages in length.

3.6 The Advisory Committee for the Awards for Excellence in Learning and Teaching comprises:

  • Senior Deputy Vice-Chancellor (Chair)
  • Chair of the Learning and Teaching Committee
  • Director, Centre for Support and Advancement of Learning and Teaching.

The Chair can invite other suitably qualified staff to join the Committee.

3.7 The Director, Human Resources allocates appropriate secretarial support.

3.8 To determine recommendations, the Advisory Committee considers nominations received. If the Advisory Committee comes to the conclusion that more information is required to determine the recommendations to the Vice-Chancellor and President, the Chair of the Advisory Committee can meet with the Executive Dean/s to seek further information on behalf of the Committee.

3.9 For the Award for Excellence in Learning and Teaching and the Award for Excellence in Learning and Teaching - Sessional Staff, the Senior Deputy Vice-Chancellor makes recommendations to the Vice-Chancellor and President.

4. Awards for excellence in research

4.1 The Vice-Chancellor and President’s Awards for Excellence in Research recognise and reward excellence in research performance, achievement and leadership.

4.2 Two Awards for Excellence in Research are available each year – an Award for Excellence in Research and an Award for Excellence in Research – Early Career Researcher.

4.3 In consultation with the Deputy Vice-Chancellor (Research and Innovation), the Office of Research prepares reports of research metrics from the Higher Education Research Data Collection– publications, grants and HDR supervision – and other relevant sources e.g. Excellence in Research Australia (ERA), Google Scholar and Scopus, to produce a list of up to five Researchers and up to five Early Career Researchers who are to be considered as candidates for the Awards for Excellence in Research.

4.4 The Advisory Committee for the Awards for Excellence in Research comprises:

  • the Deputy Vice-Chancellor (Research and Innovation) (Chair);
  • two Professors – one from each Faculty; and
  • Director, Office of Research.

The Chair can invite other suitably qualified staff to join the Committee.

4.5 The Director, Human Resources allocates appropriate secretarial support.

4.6 On behalf of the Advisory Committee, the Chair can also consult with the Executive Dean/s for additional pertinent information about the candidates’ research achievements and leadership.

4.7 To determine recommendations, the Advisory Committee considers and discusses the research performance data and other elements of research achievement and leadership such as:

  • Research outputs and outcomes, for example: publications in quality peer-reviewed journals and significant grant income and infrastructure;
  • Research leadership and research collaborations that strengthen research capability, influence research practice or advance a productive research culture within the University, such that others are guided and supported to achieve significant research outcomes;
  • Impact of research within the discipline/field and beyond the University, for example through esteem and impact factors;
  • The establishment and maintenance of productive relationships with strategic partners, including international universities, for example, through MOUs.

4.9 If the Advisory Committee comes to the conclusion that more information is required to determine the recommendation/s to the Vice-Chancellor and President, the Chair of the Advisory Committee can meet with the Executive Dean/s to seek further information on behalf of the Committee.

4.10 For the Vice-Chancellor and President’s Award for Excellence in Research and the Award for Excellence in Research - Early Career Researcher, the Deputy Vice-Chancellor (Research and Innovation) makes recommendations to the Vice-Chancellor and President.

5. Award for excellence in engagement

5.1 The Vice-Chancellor and President’s Award for Excellence in Engagement recognises and rewards excellence in engagement.

5.2 The Director, Human Resources invites the Executive (except the Pro Vice-Chancellor, Engagement) or Directors to submit a nomination for the Award for Excellence in Engagement. Heads of Schools receive copies of the invitation to nominate.

5.3 To determine their nomination for the Award for Excellence in Engagement, the Executive Deans consult with their Heads of Schools and any other staff from within or beyond the Faculty deemed appropriate and Directors consult with their line managers.

5.4 A member of Executive (except the Pro Vice-Chancellor, Engagement), or Director can submit a confidential nomination in writing for the Engagement Award to the Director, Human Resources. The nomination outlines the reasons why the nominee’s contributions to and achievements in engagement have benefited the University and the broader community in a context of partnership and reciprocity and are exceptional such that they are deemed worthy of recommendation for the Vice-Chancellor and President’s Award for Excellence in Engagement in key areas, such as:

  • the establishment and maintenance of strategic and productive partnerships, connections and relationships with people, groups and organisations through which social, civic and professional functions are performed;
  • significant external recognition for scholarly contributions through the application of discipline knowledge within the region and beyond;
  • impact and influence within the community through the creation of opportunities for discussion of intellectual, social, economic and cultural issues of importance to the well-being of the community.

The nomination will normally be no more than two pages in length.

5.5 The Advisory Committee for the Award for Excellence in Engagement comprises:

  • Pro Vice-Chancellor (Engagement) (Chair)
  • Director, Human Resources
  • Director, Development Office
  • A Professor nominated by the Chair.

The Chair can invite other suitably qualified staff to join the Committee.

5.6 The Director, Human Resources allocates appropriate secretarial support.

5.7 To determine recommendations, the Advisory Committee considers the nominations from the Pro Vice-Chancellor/s, Executive Dean/s, Heads and Director/s. If the Advisory Committee comes to the conclusion that more information is required to determine the recommendation to the Vice-Chancellor and President, the Chair of the Advisory Committee can meet with the nominator to seek further information on behalf of the Committee.

5.8 For the Vice-Chancellor and President’s Award for Excellence in Engagement, the Pro Vice-Chancellor (Engagement) makes a recommendation to the Vice-Chancellor and President.

6. Award for excellence in service

6.1 The Vice-Chancellor and President’s Award for Excellence in Service recognises and rewards excellence in service to students and staff and corporate citizenship.

6.2 The Director, Human Resources invites members of the Executive (except the Chief Operating Officer) and Directors to submit a nomination for the Award for Excellence in Service. Heads of Schools and Faculty Executive Officers receive copies of the invitation to nominate.

6.3 To determine their nomination for the Award for Excellence in Service, the Executive and Directors can consult with their senior staff and other staff deemed appropriate.

6.4 A member of the Executive or Director can submit a confidential nomination in writing for the Service Award to the Director, Human Resources. The nomination outlines the reasons why the nominee’s contributions to and achievements in service to students and staff or corporate citizenship have contributed to the University providing a work and study environment that encourages respect, transparency, inclusiveness and equity and are exceptional such that they are deemed worthy of recommendation for the Vice-Chancellor and President’s Awards for Excellence in Service in key areas, such as:

  • Being an exemplary corporate citizen who conscientiously and explicitly fosters and impacts success for students and/or staff;
  • Developing and improving University systems and processes that significantly enhance engagement and outcomes for students and/or staff;
  • Contributing to developing USC for a sustainable future.

The nomination will normally be no more than two pages in length.

6.5 The Advisory Committee for the Award for Excellence in Service comprises:

  • Chief Operating Officer(Chair)
  • Director, Human Resources
  • Another Director nominated by the Chair
  • Another appropriate senior staff member.

The Chair can invite other suitably qualified people to join the Committee.

6.6 The Director, Human Resources allocates appropriate secretarial support.

6.7 To determine the recommendation, the Advisory Committee considers the nominations. If the Advisory Committee comes to the conclusion that more information is required to determine the recommendation to the Vice-Chancellor and President the Chair of the Advisory Committee can meet with the nominator to seek further information on behalf of the Committee.

6.8 For the Vice-Chancellor and President’s Award for Excellence in Service, the Chief Operating Officer makes a recommendation to the Vice-Chancellor and President.

7. Confidentiality

All documents, materials and deliberations relating to the Vice-Chancellor and President’s Awards for Excellence are to be treated with the strictest confidence by all participants in and observers of the process. Members of Advisory Committees and observers are not to discuss nominations, advice, recommendations or deliberations outside of Committee meetings.

8. Recommendations to the Vice-Chancellor and President

8.1 Recommendations to the Vice-Chancellor and President for the Awards for Excellence are prepared by Human Resources on behalf of the Chairs of the Advisory Committees and forwarded to the Vice-Chancellor and President in early November each year.

8.2 The Vice-Chancellor and President may seek advice or clarification from the Chair of an Advisory Committee on any recommendation.

8.3 The Vice-Chancellor and President can approve or not approve any recommendation for an Award for Excellence.

9. Notification of the Vice-Chancellor and President’s Awards for Excellence

9.1 The Vice-Chancellor advises the recipients of the Awards for Excellence in writing, outlining the reasons why they have been chosen for the Award.

9.2 The Awards for Excellence are presented at a ceremony hosted by the Vice-Chancellor and President each year, normally in early December. The recipients of the Awards, their supervisors and members of University Executive are invited to attend.

9.3 The Vice-Chancellor and President announces the Awards for Excellence to the University community, including University Council.

9.4 Recipients of the Awards are also presented at a Graduation Ceremony in the following year.

END

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