Content
Catering - Managerial Policy
Responsible Officer: Vice-Chancellor and President
Designated Officer: Director, Facilities Management
Approving authority: Vice-Chancellor and President
Approval: Council C02/83, 26 November 2002
Last Amended: Council C09/33, 16 June 2009
Effective Starting Date:
Any policies replaced by
this policy:
Policy number: O15
Related policies:
Due date for next review: 16 June 2014
Part A: Preliminary
1. Purpose of policy
The following policy defines the purposes and conditions of the University’s provision of Catering services.
2. Application of policy
This policy applies to all University students, staff, and internal and external clients.
3. Definitions
In this policy the follow definitions apply:
Catering means the provision of food and/or beverage services.
Event means an occasion for which the use of University facilities by an internal or external client is approved.
External client means an individual, entity, or group hiring University facilities or services and having no contractual or academic arrangements with the University.
Hire means an arrangement for the use of university facilities which is outside the scope of normal academic time-tabling.
Internal client means an individual or group directly associated with the University through contractual or academic arrangements.
Sponsored event means an event approved as fully or partially sponsored by the University.
University premises means any buildings or grounds which are under the control and management of the University and which are used for, or in connection with, the purposes of the University.
Part B: Policy
4. Principles
The University of the Sunshine Coast is committed to the provision of high quality catering services to students, staff, and internal and external clients. Where possible, this service will be provided in a manner which is consistent with the University’s strategic goals on regional engagement and environmental sustainability.
5. Food outlets on campus
5.1 The University has exclusive rights to catering on University premises.
6. Catering to events
6.1 The University has exclusive rights to catering for all events held on University premises.
6.2 The Vice-Chancellor and President or nominee may waive the requirement for a hirer of University facilities to use the University as caterer.
6.2.1 Where a Faculty chooses to sponsor an event or venue hire, all associated charges as advised by Events and Catering will be forwarded to that Faculty. The Faculty must complete the Sponsorship Application and forward with the Venue Usage Application to Events and Catering.
6.3 All requests for catering must be made using the Application for Catering Services form and payment in full is required prior to the event.
6.4 The University reserves the right to refuse catering to any event.
7. Applicable health, safety and food legislation
7.1 The provision of catering on University premises, whether by the University or otherwise, is required to meet all applicable health, safety and food legislation.
7.2 In the case of catering undertaken by the University, the Vice-Chancellor and President is responsible for ensuring compliance with all relevant health, safety and food legislation.
7.3 In the case of catering undertaken by any other body on University premises, that body is responsible for ensuring compliance with all relevant health, safety and food legislation.
8. Prices
8.1 Prices charged for catering to external clients will normally be on a full cost recovery basis.
8.2 A schedule of prices for food and beverages will be approved by the Vice-Chancellor and President and reviewed at least annually.
8.3 The schedule of prices may be discounted where catering is provided to a sponsored event with the approval of the Vice-Chancellor and President or nominee.
8.4 Internal Clients self catering an event are not required to seek approval from the Events and Catering Manager (E and C Manager) where the cost of food and beverage is less than A$80.00. However, the E and C Manager must be involved should any external visitors be attending such event.
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