Content
Previous University Council reports
Council reports were made available online from June 2009. To request reports for meetings held prior to this date, contact the Senior Committees Officer.
Report on Council meeting – 28 February 2012
At its meeting held on 28 February 2012, the University Council made the following decisions, or discussed the following matters.
1. Appointment of Council Secretary
Council resolved to endorse the appointment of the Pro Vice-Chancellor (Corporate Services) and CFO as Council Secretary and to transfer the role Senior Committees Officer to the Office of the Pro Vice-Chancellor (Corporate Services) and CFO, with the position reporting directly to the Pro Vice-Chancellor (Corporate Services) and CFO, with immediate effect.
Note: Merryn Falk has been appointed as the Senior Committees Officer.
2. Planning and Resources Committee matters
Revised Campus Master Plan
Council resolved that the 2012 Campus Master Plan be adopted for a period not exceeding five years.
3. Financial matters
3.1 Annual Financial Statements
Council noted that the Audit and Risk Management Committee was of the view that the 2011 Annual Financial Statements, as presented at the joint meeting with the Planning and Resources Committee, were compliant with the Australian Accounting Standards and appropriate for sign-off, and that the Financial Statements had been signed by the Chancellor, the Vice-Chancellor and President and the Pro Vice-Chancellor (Corporate Services) and Chief Financial Officer on or before 28 February 2012.
3.2 2011 December Budget Outcomes Report
Council resolved that the 2011 December Outcomes Report of the University Consolidated Budget be noted.
3.3 Response to the Report of the Review of Financial Services
Council resolved that the Financial Review Report and the Report on the Financial Services Responses and Implementation Plan be noted.
4. Innovation Centre Sunshine Coast (ICSC) Board matters
4.1 ICSC 2011 Annual Financial Statements
Council resolved that the Innovation Centre Sunshine Coast Pty Ltd 2011 Annual Financial Statements be noted.
4.2 Revised ICSC Pty Ltd Strategic Business Plan 2012-2014
Council resolved that the 2012-2014 Strategic Business Plan be noted.
4.3 2012 ICSC Budget Forecast
Council resolved that the 2012 ICSC Budget Forecast be noted.
4.4 Membership of the ICSC Pty Ltd Board of Directors
4.4.1 Appointment of new director
Council resolved to appoint a new Director to the Board of Directors of Innovation Centre Sunshine Coast Pty Ltd for a period of two years commencing from 28 February 2012.
4.4.2 Reappointment of existing directors
Council resolved to reappoint two existing Directors on the ICSC Pty Ltd Board for a further two years commencing from 18 February 2012 and to reappoint an existing Director for a further two years commencing from 1 July 2012.
4.5 2011 External Review of the ICSC
Council resolved that the Final Report on the Implementation of Recommendations of the Review of the ICSC be noted.
4.6 Changes to the ICSC Board Statement of Governing Principles
Council resolved that the changes to the ICSC Board’s Statement of Governance Principles be noted.
5. Academic Board matters
Changes to the Academic Board’s Composition and Terms of Reference
Council resolved that the changes proposed to the Academic Board’s Composition and Terms of Reference to support the implementation of the new academic structure be approved.
6. University Foundation matters
6.1 Membership of Foundation Board
Council resolved to three new members to the Foundation Board for a three-year term, commencing from 28 February 2012.
7. Governance matters
7.1 Council Governance Workshop
Council noted the program and reference material for the Council Governance Workshop scheduled for Thursday 15 March 2012.
7.2 Council and committee memberships
The 2012 membership of Council and its standing committees were noted.
8. Other matters
On this occasion, Council received or noted:
- Regular reports from the Chancellor, Vice-Chancellor and President and the Deputy Vice Chancellor
- A Report on the exercise of delegation to the Vice-Chancellor and President
- A Report on the use of the University Seal
Report on Council meeting – 6 December 2011
At its meeting held on 6 December 2011, the University Council made the following decisions, or discussed the following matters.
The meeting was preceded by a presentation on the implications for USC of the new Work Health and Safety Legislation.
Membership of Council and its Committees
1) Council resolved that the term of office of the re-elected Chancellor, John Dobson OAM, be for five years from 1 April 2012 - 31 March 2017.
2) Council resolved that Mr David Jeffries be reappointed as Chairperson of the Planning and Resources Committee for the two year term from 9 December 2011 to 8 December 2013.
3) Council resolved that Mr Paul Lunn be reappointed to membership of the Planning and Resources Committee in the membership category – Three members with expertise in strategic financial management and planning, at least one of whom must be a member of Council, for the two year term from 9 December 2011 to 8 December 2013.
4) Council resolved that observers be permitted at Council meetings on an ongoing basis.
Financial matters
1) Council noted the 2011 October Budget Outcomes Report of the University Consolidated Budget.
2) Council approved the Strategic Asset Management Plan 2012-2016.
3) The 2012-2014 University Triennial Budget was adopted.
4) The November 2011 Corporate Performance Report on the 2005-2011 Strategic Plan and the December 2011 Corporate Performance Report on the 2011-2015 Strategic Plan were noted.
5) The ICSC Pty Ltd Budget Forecast 2012 and ICSC Pty Ltd Financial Reports as at September 2011 were noted.
Policy matters
1) Changes required to the Code of Conduct – Governing Policy to comply with recent amendments to the Public Sector Ethics Act (PSEA) 1994 were approved.
2) The new Public Interest Disclosures – Governing Policy was approved.
Academic Board matters
1) Council noted that the Centre for Healthy Activities, Sport and Exercise (CHASE) had been disestablished as a Research Centre but would continue to exist under the portfolio of the Pro Vice-Chancellor (Engagement).
2) Council noted that Academic Board had approved the discontinuation of the Master, Graduate Diploma and Graduate Certificate in Financial Planning.
Foundation Board matters
1) Council noted the Report of the Review of the University Foundation.
Honorary award
1) Council approved the awarding of the title Emeritus Professor to Dr Andrew Hede, with the timing of the offer and of the award to be determined by the Vice-Chancellor and President.
Other matters
On this occasion, Council noted:
- Regular reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor
- The proposed University of the Sunshine Coast Enterprise Agreement 2010-2013
- The ICSC Pty Ltd Statement of Governance Principles
- A report on the exercise of delegation to the Vice-Chancellor and President as required by University policy
- A Report on professorial and associate professorial staff
- A Report on the use of the University Seal
- The Report of the Returning Officer for the Election of Student Members of Council.
The Acting Chancellor proposed a Vote of Thanks to the Senior Committees Officer, Ms Margaret Henson who was retiring at the end of 2011. Ms Henson had been one of the original staff members when the University commenced operation 17 years ago. Council acknowledged Ms Henson’s dedicated support and wished her well in her retirement.
Ms Merryn Falk has been seconded to the position of Senior Committees Officer until the end of March 2012.
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Report on Council Meeting – 25 October 2011
At its meeting held on 25 October 2011, the University Council made the following decisions, or discussed the following matters.
Governance matters
1) Council noted that a Voluntary Code of Best Practice for the Governance of Australian Universities had recently been approved by the Ministerial Council for Tertiary Education and Employment. It was considered that Council was compliant with the Voluntary Code.
2) It was noted that a member had resigned since the previous meeting, and that this created a second vacancy in the membership category Four additional members appointed by Council. Consideration will be given to filling the vacancies for the balance of the current term.
3) It was agreed that a workshop for Council members will be held in the first half of 2012, and that the workshop will include matters relating to the Council’s mid-term self-assessment.
External matters
Council formally ratified the decision that the University of the Sunshine Coast become a member of the Regional Universities Network.
Financial matters
1) Council approved the 2011-2013 August Reforecast of the University Consolidated Budget.
2) The Innovation Centre Sunshine Coast Pty Ltd CEO’s report to the ICSC Board and financial report for the year to the end of July was noted.
Planning matters
Proposed performance measures and detailed targets for the University of the Sunshine Coast Strategic Plan and each of the four Top Level Plans were approved.
Policy matters
1) Council noted that amendments to the Investment Governing Policy had been approved by flying minute since the previous meeting.
2) A new International Recruitment Representatives Governing Policy was approved.
3) Council’s approval of the Corporate Website Governing Policy was rescinded, as it has been superseded by the new USC Marketing and Communications Managerial Policy.
Academic Board matters
The Terms of Reference of the Academic Board were amended to include the Board’s role in relation to the University’s Strategic and Top Level Plans and to remove reference to the development of schemes for internal research grants.
Student matters
1) It was noted that the Higher Education Legislation Amendment (Student Services and Amenities) had been passed by the Senate. This would allow universities to charge an annual Student Services and Amenities Fee. Council resolved that approval be given for the University to charge an annual Student Services and Amenities Fee of up to $263 per student (indexed) from Semester 1, 2012.
2) Council made a determination in relation to a former student’s misuse of fraudulent documents to gain entry to the University.
Other matters
On this occasion, Council
1) noted the following reports:
- the Response to the Report of the Review of the Innovation Centre
- a booklet entitled “2011: A celebration of Learning and Teaching”, which celebrated the University’s recent learning and teaching achievements
- regular reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor
- a report on the exercise of delegation to the Vice-Chancellor and President as required by University policy
2) received minutes of meetings of the Planning and Resources Committee, the Academic Board, and the Foundation Board.
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Report on Council Meeting – 16 August 2011
At its meeting held on 16 August 2011, the University Council made the following decisions, or discussed the following matters.
Governance Matters
1) Minor amendments to the composition and terms of reference of the Planning and Resources Committee of Council were approved.
2) A survey instrument for the Council’s mid-term self-assessment was approved.
Membership matters
Council approved a reappointment to the Foundation Board.
Academic restructure
Council considered a recommendation concerning the academic structure of the University, and resolved to approve the following academic structure comprising two Faculties, each consisting of three Schools, effective from 1 January 2012:
Faculty of Science, Health, Education & Engineering
School of Health and Sport Sciences
School of Nursing and Midwifery (new school)
School of Science, Education and Engineering
Faculty of Arts and Business
School of Business
School of Communication
School of Social Sciences
Financial matters
A June 2011 outcomes report of the University consolidated Budget was discussed and noted.
Planning matters
1) A report against outstanding items from the University’s previous Strategic Plan was noted.
2) The University Council discussed, and supported, the plans of the Sunshine Coast Regional Council to construct a pedestrian walkway on the University’s boundary on Claymore Road, Sippy Downs.
Student matters
1) Council noted the Student Guild Audited Financial Statements for 2010.
2) Council was advised of the efforts being made to re-establish the Student Guild on campus.
Other matters
On this occasion, Council
1) received briefings on
- the Sippy Downs Smart Community Concept Plan Report
- the outcomes of the Staff Opinion Survey 2011
- a recent review of senior staff remuneration
2) noted the following reports:
- a report from the Chancellor on philanthropy in universities in the USA
- a summary of the Auditor-General of Queensland Results of the 2010 University Audit, which provided information on benchmarking against other Queensland universities on relevant matters
- regular reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor
- a report on the exercise of delegation to the Vice-Chancellor and President as required by University policy
- a report from a member on the Sixth Annual University Governance and Regulations Forum
3) received minutes of meetings of the Audit and Risk Management Committee, the Planning and Resources Committee, the Academic Board, and the Foundation Board.
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Report on Council Meeting – 14 June 2011
At its meeting held on 14 June 2011, the University Council made the following decisions, or discussed the following matters.
Governance matters
1) The University Council undertakes a self-assessment every two years. In accordance with its approved process, Council established a working group to consider and recommend to Council on the form of a mid-term self-assessment.
2) The term of office of the Chancellor will conclude at the end of March 2012. Council has approved the timing of the process for its election of a chancellor for the next term.
Membership matters
Council approved a reappointment to the Audit and Risk Management Committee.
Financial matters
1) It was noted that the University’s application for $5.45 million from Collaborative Research Network funds had been successful.
2) Council approved the 2011 April Reforecast of the University Consolidated Budget.
3) Innovation Centre Sunshine Coast Pty Ltd reports, including a financial report for the quarter ended 31 March 2011 were noted.
Planning matters
1) Council has approved four top level plans, which relate to the strategic priorities that underpin the University’s Strategic Plan. They are
- the top level plan 2011-2015 to enable access to the USC Experience
- the top level plan 2011-2015 to deliver high quality teaching, learning and graduate outcomes
- the top level plan 2011-2015 to build research productivity and output significantly, and
- the top level plan 2011-2015 to develop USC for a sustainable future.
Following approval of the top level plans, the previous Functional Plans that related to Finance and Infrastructure, Information and Communication Technology, Internationalisation, Learning and Teaching, Regional Engagement, Research and Research Training, Staff, and Student Support were rescinded.
Preparation for 2012 Quality Audit – proposed Audit Themes
Council approved a proposal that the themes to be recommended to AUQA for the University’s Cycle 2 Quality Audit be:
- Research and Research Training, and
- Improving Student Retention.
Academic restructure
Following discussion of the proposed restructure of the academic elements of the University, Council gave in-principle approval for a move to a two-faculty academic structure. Further recommendations concerning the faculties that will require Council approval are to be referred to Council later in the year.
Council also approved the creation of the positions of Executive Dean.
Academic Board matters
1) The Academic Board has recently considered the appropriate categorisation of certain Policies within the University’s current policy framework. At its 14 June 2011 meeting, Council noted those former Institutional Operating Policies that had been recategorised as Academic Policies. In addition, Council approved:
- the recategorisation of seven Governing Policies as Academic Policies
- the recategorisation of two Governing and Institutional Operating Policies as Governing Policies, and
- the categorisation of one uncategorised Policy as Academic Policy.
2) The term of office of the current elected members of the Academic Board has been extended to the first Academic Board meeting of 2012, when the new academic structure will be in place, and elections for faculty staff members of the Board have been delayed accordingly.
3) Council noted a report on all academic awards conferred by the Academic Board from April 2010 up to and including April 2011.
Student matters
1) The Student Grievances and Appeals Governing Policy requires that there be an annual call for expressions of interest in the Appeals Committee Membership Pool, with positions effective from 1 July each year. Council then approves a pool of nominees to serve on committees considering student appeals relating to matters such as exclusions, academic misconduct, and general misconduct matters. The Membership Pool includes members of the University Council, members of the academic and general staff, and students.
Accordingly, Council has approved the Student Appeals Committee Membership Pool for the year commencing 1 July 2011.
2) Council was advised of efforts that were being made to re-establish the Student Guild on campus. Council was supportive of these efforts, and approved a USC Student Guild membership fee of $2 for Semester 2, 2011.
Honorary award
Council approved a recommendation of the Honorary Awards Committee concerning an award of Honorary Senior Fellow.
Other matters
On this occasion, Council
1) approved a schedule of Council meetings for 2012
2) noted the following reports:
- the Report on the recent Review of the Innovation Centre
- regular reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor
- a report on the exercise of the delegation to the Vice-Chancellor and President to approve amendments to policy
3) received minutes of meetings of the Audit & Risk Management Committee, the Planning & Resources Committee, the Academic Board, and the Foundation Board.
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Report on Council Meeting – 12 April 2011
At its meeting held on 12 April 2011, the University Council made the following decisions, or discussed the following matters.
Membership matters
1) Council approved a recommendation for the appointment of additional members of the Foundation Board.
2) Council considered recommendations of the Foundation Board for changes to the composition of the Board, and determined that
- the Constitution of the University Foundation was to be varied pending the outcomes of a review of the Foundation to be undertaken in mid-2011
- the Pro Vice-Chancellor (Engagement) would replace the Vice-Chancellor and President on the Foundation Board
- the quorum for meetings of the Foundation Board would be three (3) members.
3) Council approved an appointment to the Innovation Centre Sunshine Coast Pty Ltd Board of Directors.
Financial matters
Council noted that the 2010 University of the Sunshine Coast Annual Financial Statements had been finalised and signed off before the 28 February 2011 deadline.
Council also noted:
- the 2010 December Outcomes Report of the University Consolidated Budget, and
- the Innovation Centre Sunshine Coast Pty Ltd 2010 Annual Financial Statements.
Academic matters
Council approved proposed amendments to the composition of the Academic Board which included the membership ex officio of the new Pro Vice-Chancellor (Research), and noted a report on programs accredited or approved for discontinuation by the Academic Board in 2010.
Honorary awards
1) Council formally noted that a decision to confer the award of Honorary Doctor of the University to two recipients at a Graduation Ceremony to be held on 20 April 2011 had been passed by means of a flying minute since the previous Council meeting.
2) Council also approved nominations for University of the Sunshine Coast Honorary Awards for conferral at future Graduation Ceremonies. The Vice-Chancellor and President will determine the specific Ceremonies at which each of these awards will be conferred.
Other matters
On this occasion, Council
1) noted the establishment of the USC Study Support Bursary fund
2) noted progress relating to applications for funding from various sources
3) noted and discussed the Student Guild audited Financial Statements for 2009
4) noted and discussed considerations being given to possible changes to academic structures within the University
5) noted the following reports:
- regular reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor
- a report on the exercise of the delegation to the Vice-Chancellor and President to approve amendments to policy
- the 2010 annual report on the activities of the University Foundation
- the final version of the University of the Sunshine Coast 2010 Annual Report
- an oral report from the Pro Vice-Chancellor (Research) about his role and major issues within his portfolio.
6) On this occasion Council received minutes of meetings of the Audit & Risk Management Committee, the Planning & Resources Committee, the Academic Board, and the Foundation Board.
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Report on Council Meeting – 22 February 2011
At its meeting held on 22 February 2011, the University Council made the following decisions, or discussed the following matters.
Council membership
Four new members attended their first Council meeting on this occasion:
- Professor Birgit Lohmann, Chairperson of the Academic Board
- Mr Bruce Cowley, an additional member appointed by Council
- Ms Holli Mills and Mr Carl Olive, student members appointed by Council to fill casual vacancies. Under the University of the Sunshine Coast Act 1998, these students are now deemed to be elected members.
Committee membership
Council appointed members to fill vacancies on the Audit & Risk Management Committee, the Honorary Awards Committee and the Planning & Resources Committee.
Policy matters
1) Council approved proposed amendments to University delegations to allow the Vice-Chancellor and President to approve changes to financial delegations up to and including $500,000 expenditure within budget, and the Pro Vice-Chancellor (Corporate Services) & Chief Financial Officer to approve changes to financial delegations up to and including $100,000 expenditure within budget.
2) Council approved proposed amendments to the following Policies:
- Doctoral Degrees – Governing Policy; and
- Research Masters Degrees – Governing Policy, which is now titled Research Master Degrees – Governing Policy.
Planning matters
A report on performance against the 2005-2011 University Strategic Plan at February 2011 was noted. It was noted further that, in future, Council would receive not only reports on performance against the Key Performance Indicators in the new Strategic Plan 2011-2015, but also reports on relevant KPIs from the previous Plan where up to date information had not previously been available, until these items were complete.
Financial matters
Council discussed the draft 2010 University of the Sunshine Coast Annual Financial Statements, and noted that the final version would be considered by the Audit & Risk Management Committee in two days’ time prior to sign-off.
Academic matters
Council approved proposed amendments to two Policies recommended by the Academic Board, as detailed above in Policy matters.
Other matters
1) Council approved nominations for University of the Sunshine Coast Honorary Awards.
2) Council noted the following reports:
- regular reports from the Vice-Chancellor and President Designate and the Deputy Vice-Chancellor
- a report on established staff positions
- an oral report on fundraising matters
- a report on the exercise of the delegation to the Vice-Chancellor and President to approve managerial policy
3) On this occasion Council received minutes of meetings of the Audit & Risk Management Committee and the Academic Board.
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Report on Council Meeting – 7 December 2010
At its meeting held on 7 December 2010, the University Council made the following decisions, or discussed the following matters.
Attendance at Council meetings
Council resolved to invite members of the Vice-Chancellor’s Executive who are not already members of the University Council to attend Council meetings as observers during the discussion of non-confidential matters only on a trial basis in 2011. The arrangement will be reviewed at the end of 2011.
Council and Committee membership
1) The departure from the University of Professor Rod Simpson will create a casual vacancy in the Council membership category Two members of the University’s full-time and part-time academic staff. Professor Simpson was an elected member of Council.
Section 20A(2) of the University of the Sunshine Coast Act 1998 provides that, when a casual vacancy arises in the office of an elected member where a ballot was held, Council must appoint to the office the one person, if any, who was a candidate for the office in the ballot; and was not elected; and received the highest number of votes of all the candidates who were not elected; and is eligible, under the Act, to be a member; and is willing to be, and available to perform the functions of, a member.
In accordance with the Act, Council appointed Professor Robert Elliot as a member to fill the casual vacancy from 1 January 2011 for the balance of the current term to 8 December 2013.
2) Council has invited a person external to the University to accept appointment to fill one of the two vacancies in the Council membership category Four additional members appointed by Council for the balance of the current term to 8 December 2013.
3) Council extended the appointment of the Acting Deputy Vice-Chancellor as Chairperson of the Academic Board to 11 February 2011, and formally appointed Professor Birgit Lohmann as Chairperson of the Board, effective from the date she takes up the position of Deputy Vice-Chancellor to 13 February 2014.
Policy matters
1) A USC Delegations – Governing Policy has been approved.
The Schedule of Delegations required to be maintained under the USC Delegations – Governing Policy is available to staff in the Schedules section of the Financial Services organisation of the Portal.
As a consequence of the introduction of the new Policy and the Schedule of Delegations, Council approval of the Financial Delegations Policy and the Human Resources Delegations Policy was rescinded.
2) A proposed Human Research Ethics – Governing Policy was approved.
As a consequence of the approval of this Policy, Council’s approval of the policy statement Criteria for Review by the Human Research Ethics Committee was rescinded.
Planning matters
1) Following a major review of the University’s Strategic Plan during the second half of the year, Council approved a revised Strategic Plan for the period 2011-2015. The Strategic Plan 2011-2015 will be available on the corporate website at the beginning of 2011.
Plans to support the Strategic Plan are to be developed in the first half of 2011.
2) A draft Strategic Asset Management Plan 2011-2015, which makes provision for IT assets as well as physical assets, was approved.
The SAMP is available to staff in the Financial Services organisation of the Portal.
3) A report on performance against the University Strategic Plan at November 2010 was noted.
Financial matters
1) A Budget Outcomes Report of the University Consolidated Budget as at October 2010 was formally noted.
2) Council adopted the 2011-2013 University Triennial Budget.
3) Reports concerning the University’s controlled entity, Innovation Centre Sunshine Coast Pty Ltd, were noted.
Council also approved changes to the membership of the Innovation Centre Sunshine Coast Pty Ltd Board of Directors.
Capital works matters
1) Council formally approved the construction on University land of a Childcare Centre under arrangements agreed with the AEIOU Foundation.
2) Council approved the construction of a proposed four-storey building to provide office and general teaching space.
Academic matters
1) Proposed changes to the reporting lines of the University’s Animal Ethics Committee and Human Research Ethics Committee were approved. These Committees now report to the Academic Board.
Other matters
1) Council noted the following reports:
a. regular reports from the Vice-Chancellor and President Designate and the Deputy Vice-Chancellor
b. a report on professorial and associate professorial staff and their research areas
c. a report on the exercise of the delegation to the Academic Board to approve academic policy
2) Council received an oral report from the Chairperson of the Audit and Risk Management Committee on the recent meeting of the Committee, the minutes of which were to be provided to Council at the earliest opportunity.
3) On this occasion Council received minutes of recent meetings of the Academic Board and the Planning and Resources Committee, and of a meeting of members of the Foundation Board.
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Report on Council Meeting – 19 October 2010
This meeting of the University Council was held at the Mooloolaba Campus of the Sunshine Coast Institute of TAFE. Afterwards the Council members had an opportunity to meet members of the Sunshine Coast TAFE Council over dinner.
At the meeting the Council made the following decisions, or discussed the following matters.
Committee membership
Council reappointed two members of the Audit and Risk Management Committee for a further three-year term.
- It was noted that two members of the Planning and Resources Committee had been reappointed for a further two-year term by means of a flying minute.
Attendance at Council meetings
Council had an initial discussion about the possibility of allowing certain members of staff to attend Council meetings as observers. This matter will be considered further at the next meeting.
Planning matter
A report on performance against the University Strategic Plan at September 2010 was noted.
Financial matters
- The 2010 August Reforecast of the University Consolidated Budget, as recommended by the Planning and Resources Committee, was approved.
- The Innovation Centre Sunshine Coast Pty Ltd August 2010 Financial Report was noted.
University Foundation matters
- Council approved an amendment to the University Foundation Constitution to ensure consistency with the staffing structure. Section 3.2 of the Constitution was amended to read “The Vice-Chancellor may appoint a person or persons who will be responsible for the day to day organisation of fund raising activities, including liaison with Board members.”
- Council noted details of Phase 2 of the Aquatic Complex, which will be implemented incrementally as and when donor funds become available for the purpose. Council will be advised of the Foundation’s fundraising priorities early next year.
Academic matters
- Council accredited a new program, the Graduate Certificate in Business Research. In doing so, Council took account of the Academic Board’s endorsement of the program, and of the views of the Planning and Resources Committee in relation to the Business Case for the program.
- Proposed amendments to the terms of reference of the Academic Board were approved. The amendments involved:
- the inclusion of a reference to the delegation of authority to the Academic Board to confer awards of the University, other than Honorary Awards;
- removing the term of reference that read “To approve the admission of students to awards offered by the University”; and
- removing the term of reference that read “To perform the functions required under relevant University Rules” following Council’s decision that all University Rules relating to academic matters be replaced with policies.
Other matters
- Council noted the following reports:
- regular reports from the Vice-Chancellor and President Designate and the Deputy Vice-Chancellor
- an update on the Sunshine Coast University Hospital
- a report on the exercise of delegations to the Vice-Chancellor and President and to the Academic Board.
- Council received oral reports from members who had recently attended the National Conference on University Governance in Melbourne; a report on the Australia and New Zealand Universities Internal Auditors Group Conference hosted by the University; and a report on the 2010 Australian International Education Conference held in Sydney.
- On this occasion Council received minutes of recent meetings of the Academic Board, the Planning and Resources Committee, and the Foundation Board.
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Report on Council Meeting – 17 August 2010
At its meeting held on 17 August 2010, the University Council made the following decisions, or discussed the following matters.
Review of the University’s Strategic Plan
Council was given a briefing on the process for the current review of the University’s Strategic Plan and planning framework. This will involve broad consultation across the institution, and Council members are to take part in one of a number of consultative sessions as part of the exercise.
It is expected that a revised Strategic Plan will be developed for approval by Council before the end of 2010.
Construction of a Childcare Centre on Campus
In-principle approval was given for the construction on University land of a 75 place childcare centre with some places dedicated for children with autism under contractual arrangements to be made with the AEIOU Foundation, a non-profit organisation that assists autistic children. The Commonwealth Government has provided funding for the construction of the building, and the State Government is to provide funding to assist with operational expenses.
Detailed arrangements relating to the Childcare Centre will shortly be prepared for Council approval.
Policy item
- The Honorary Awards Governing Policy was amended to include provision for the rescission of Honorary Awards.
Planning matter
- A report on performance against the University Strategic Plan at July 2010 was noted.
Financial matters
- The 2010 June Outcomes Report of the University Consolidated Budget was discussed and noted.
- Council updated its provisions for the reimbursement of expenses incurred by members of Council and certain Committees whilst on Council or Committee business.
Academic matters
- Council delegated authority to the Academic Board to approve the conferral of academic awards as a means of improving efficiency. Authority to approve Honorary Awards of the University remains with Council.
- The following new programs were accredited for offer from Semester 1, 2011:
Master of Regional and Urban Planning (MRegUrbPlan)
Master of Counselling (MCouns)
Master of Counselling Practice (MCounsPrac)
Master of Social Work (Qualifying) (MSocWk(Q))
Graduate Certificate in Futures Studies (GCFuturesStud).
- In each case Council took advice from the Academic Board in relation to the academic aspects of the program, and from the Planning and Resources Committee in relation to the financial aspects of the program.
- The award of Doctor of Philosophy was conferred upon Paul Rumble for the thesis In Search of the Middle School Teacher: What differentiates the middle school teacher from primary and secondary school teachers.
Other matters
- Recommendations concerning honorary awards for presentation in 2011 were approved.
- Council received reports on the exercise of delegations to the Vice-Chancellor and President and to the Academic Board, and on preparations for the University’s next Quality Audit. Reports from the Vice-Chancellor and President and the Deputy Vice-Chancellor were noted.
- Council noted the Human Research Ethics Committee’s Annual Report for 2009.
- On this occasion Council received minutes of recent meetings of the Academic Board, the Audit and Risk Management Committee, the Planning and Resources Committee, and the Foundation Board.
- The Vice-Chancellor and President Designate outlined changes to the University’s organisational structure, such as including the Deans and all Pro Vice-Chancellors in the Executive group.
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Report on Council Meeting – 27 May and 15 June 2010
On 27 May 2010, a special meeting of the University Council was held to consider the recommendation of the Selection Committee established to undertake the recruitment process for the University’s next Vice-Chancellor and President following the announcement of Professor Paul Thomas AM that he would not be seeking a renewal of his contract at the end of 2010.
The Council resolved that Professor Greg Hill be appointed to the position of Vice-Chancellor and President from 1 January 2011.
Professor Hill is currently the Vice-Chancellor and President Designate following Professor Thomas’s departure on leave from the University from 11 June 2010.
At its meeting held on 15 June 2010, the University Council made the following decisions, or discussed the following matters.
University campuses
Council supports the notion of developments that would involve the University of the Sunshine Coast becoming a multi-campus institution, and has authorised the Vice-Chancellor and President Designate to enter into relevant discussions and negotiations that may result in such an outcome.
Membership of Council and its Committees
Council has noted that there are vacancies to be filled on the governing body and on at least one of its Committees. The filling of these positions has been deferred pending discussion of the overall membership requirements of Council and its Committees.
Other Committee matters
- A student Appeals Committee Membership Pool, from which members of student Appeals Committees will be drawn, was approved. The Membership Pool will be renewed on an annual basis.
- An amendment was made to the composition of the Audit and Risk Management Committee to allow for members’ initial term of office to be extended for further terms, subject to the composition and skill requirements of the Committee.
- The Acting Deputy Vice-Chancellor, Professor Robert Elliot, has been appointed as Chairperson of the Academic Board for the period from 14 June 2010 to 31 December 2010.
Creation of new staff position
The creation of the new position of Pro Vice-Chancellor (Research) has been approved, and will become effective from 1 January 2011.
Policy item
A revised Policies and Related Procedures Governing Policy has been approved. Authority has been delegated to the Academic Board to approve academic policy and any amendments to such policy, and to the Vice-Chancellor and President to approve managerial policy and any amendments to such policy.
Planning matters
- An amendment to Key Performance Indicator 5.1 of the University Strategic Plan 2005-2011 was approved.
- It was noted that a major review of the University Strategic Plan is to be undertaken in the second half of 2010.
- A report on performance against the University Strategic Plan at May 2010 was noted.
- A revised Internationalisation Plan for 2010-2014 (a functional plan within the University’s planning framework), as recommended by both the Planning and Resources Committee and the Academic Board, was approved.
Financial matters
- The 2010 April Reforecast of the University Consolidated Budget, as recommended by the Planning and Resources Committee, was approved.
- Reports concerning the University’s controlled entity, Innovation Centre Sunshine Coast Pty Ltd, were discussed and noted.
Academic Board matters
- Council approved amendments to streamline the composition of the Academic Board, to take effect from 1 January 2011.
- The award of Doctor of Philosophy was conferred upon Khaled ALAFI for the thesis Factors associated with customers’ satisfaction in, and financial performance of, financial institutions: a case study of Islamic and conventional banks in Jordan.
- The award of Doctor of Philosophy was conferred upon Wendy SPINKS for the thesis Baby boomers and beyond: customer evaluation of health and well-being services.
Other matters
- Recommendations of the Honorary Awards Committee concerning honorary awards for presentation at the University’s October 2010 and April 2011 Graduation Ceremonies were approved.
- The schedule of Council meetings for 2011 was approved.
- Council received a report on the exercise of delegations to the Vice-Chancellor and President, and reports from the Vice-Chancellor and President, the Deputy Vice-Chancellor, the Animal Ethics Committee and the Honorary Awards Committee.
- On this occasion Council received minutes of recent meetings of the Academic Board, the Audit and Risk Management Committee, the Planning and Resources Committee, and the Foundation Board.
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Report on Council Meeting – 20 April 2010
At its meeting held on 20 April 2010, the University Council made the following decisions, or discussed the following matters.
Membership of Committees
Council appointed members to fill vacancies on the Chancellor’s Committee, the Honorary Awards Committee and the Foundation Board.
Council Retreat
An off-campus Council Retreat was held on 12 and 13 March 2010 as an induction activity for members of Council and its committees. In a feedback discussion, Council members commented that the Retreat was a success; it was generally considered to be useful for both members of Council and for members of Council’s committees who were not members of the governing body.
2009 Annual Report
Council noted the final version of the University’s 2009 Annual Report, and the related Highlights Brochure.
Policy items
1) A proposed amendment to the Records Management – Governing and Institutional Operating Policy was approved.
2) Council’s approval of the Statement on the Responsibilities of Supervisors and Candidates for Undergraduate Honours Degrees has been rescinded as the substance of this Statement has been incorporated within University Policy.
3) A Management of Contracts and Memoranda of Understanding (MOUs) – Governing and Institutional Operating Policy has been approved.
Financial matters
Council noted:
- the 2009 December Outcomes Report of the University Operating and Capital Budgets
- the Annual Financial Statements of Innovation Centre Sunshine Coast Pty Ltd
- a report on performance against the University Strategic Plan at February 2010, and
- a report on the exercise of certain delegations to the Vice-Chancellor and President.
Additional matter
It was noted that this was the last meeting of the University Council to be attended by the University’s inaugural Vice-Chancellor and President, Professor Paul Thomas AM. The Chancellor spoke about the extraordinary contribution Professor Thomas has made in leading the establishment and development of the University over the last sixteen years. Council members thanked Professor Thomas for all he has done for the University, and for the privilege of working with him.
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Report on Council Meeting – 23 February 2010
At its meeting held on 23 February 2010, the University Council made the following decisions, or discussed the following matters.
Election and term of office of Deputy Chancellor
Council has elected Mr David Jeffries as Deputy Chancellor for the period from 15 February 2010 to 8 December 2013.
Membership of Council
Council appointed Ms Natasha Read, a graduate of the University, as a member of Council in the membership category Four additional members appointed by Council, at least one of whom must be a graduate of the University for the period to 8 December 2013.
Council will be considering at forthcoming meetings the appointment of two more additional members for the current term.
Membership Pool for Student Appeals Committees
The Student Grievances and Appeals Governing Policy makes provision for the Vice-Chancellor and President to call for annual expressions of interest in an Appeals Committee Membership Pool, effective from 1 July each year. Council will approve a pool of nominees who may be asked to serve on a committee considering an appeal in relation to exclusion, academic misconduct, general misconduct or a student grievance. The membership pool will facilitate the appointment of members to the various kinds of appeals committees and ensure that conflicts of interest are avoided.
The Vice-Chancellor will shortly be seeking expressions of interest in the Appeals Committee Membership Pool from a number of relevant areas within the University for the period from 1 July 2010 to 30 June 2011.
Council induction
A one and a half day induction activity for Council members and non-Council members of Council’s Committees will take place off-campus in March 2010.
2009 Annual Report
Council was given the opportunity to comment on and make corrections to the University’s Annual Report for 2009.
University Strategic Plan
The University’s Strategic Plan was to have undergone a major review in 2010. However, as a new Vice-Chancellor is expected to take office from the beginning of 2011, Council has extended the current Strategic Plan by one year to the end of 2011, with a major review to be undertaken in 2011.
A number of proposed minor amendments to the Strategic Plan were approved.
Upgrade of Sippy Downs Drive
The University Council has nominated its preferred option for an upgrade of Sippy Downs Drive, which will involve resumption by the Regional Council of a 3 metre strip of land on the University’s boundary with Sippy Downs Drive.
Policy items
1) Council rescinded its resolution approving the basis on which the University awards graduate certificates and graduate diplomas, as this information is now included within recently approved policy.
2) A Bachelor Honours Degree – Governing Policy has been approved as a replacement for the Rules Governing Undergraduate Honours Degrees. Council’s approval of the Rules has been rescinded.
3) A new Intellectual Property – Governing Policy has been approved.
4) Council had previously approved the suspension of certain sections of the Program Review and Course Evaluation Policy and the Evaluation and Improvement of Teaching Policy to
24 February 2010. The suspension of those sections, which relate to student feedback on courses and student feedback on teaching, has been extended to 30 September 2010 pending the revision of the policies.
Both Policies were classified by Council as institutional operating policies under the University’s policy framework, which will enable future amendment or discontinuation of the Policies to be approved by the Academic Board in future.
Conferral of Awards
Council approved the conferral of awards in the case of six higher degree by research candidates. These awards will be conferred at the Graduation Ceremony to be held on 9 April 2010.
To enable as many students as possible to graduate at the Graduation Ceremony on 9 April 2010, Council has delegated authority to the Vice-Chancellor to confer awards in the case of students who are admitted to their awards after the 23 February 2010 Council meeting and before the 2010 Graduation Ceremony.
Other matters
1) Council received a report on staff numbers compared with the numbers at this time last year.
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Report on Council Meeting – 27 January 2010
A special meeting of Council was held on 27 January 2010 for consideration of matters requiring attention prior to the next regular meeting. This was the first meeting of the current Council term that commenced on 9 December 2009.
As there were a number of new members on Council, the following matters were raised:
- the conduct of Council business, and
- Council induction and a proposed retreat to be held in March 2010
Decisions were made in relation to the following matters.
Membership of Council
Mr Phillip Harding was reappointed as a member of Council in the membership category Four additional members for the period to 8 December 2013.
There are still vacancies to be filled in the membership category Four additional members. Under the University of the Sunshine Coast Act 1988 the Council must make these appointments. Nominations for appointment will be considered by Council at its next meeting and, if necessary, at the following meeting.
Membership of Committees of Council
Audit and Risk Management Committee
Council member Ms Julie-Anne Mee was reappointed as Chairperson of the Audit and Risk Management Committee for the period to 30 July 2011.
Planning and Resources Committee
The composition of the Planning and Resources Committee was amended to change the requirements relating to the Chairperson. The requirement that the Chancellor chair this Committee was removed, and the Chairperson will now be an external member of Council appointed by Council.
Council members Mr David Jeffries and Mr Paul Lunn were reappointed to membership of the Planning and Resources Committee in the membership category Three members with expertise in strategic financial management and planning, at least one of whom must be a member of Council, for the period to 8 December 2011.
Mr Jeffries was also appointed as Chairperson of the Committee for the period to 8 December 2011.
Foundation Board
Following the conclusion of the term of office of Mr Tim Fairfax AM as a member of Council, Deputy Chancellor and Chairperson of the Foundation Board, Council appointed the Chancellor, John Dobson OAM as Chairperson of the Board for the period to 31 March 2012.
At least one additional appointment to the Foundation Board will be made by Council as soon as possible.
Process for the election of a Deputy Chancellor
The University of the Sunshine Coast Act 1998 requires Council to elect one of its members as Deputy Chancellor whenever there is a vacancy in the office. The office is currently vacant, and accordingly Council has approved the timetable for the forthcoming election process. The outcome of the election will be confirmed at the next regular meeting of Council, and the term of office of the new Deputy Chancellor will be determined at that time.
Honorary Award nomination
Council approved a recommendation for an Honorary Award to be conferred at the 2010 Graduation Ceremony. As required by the Honorary Awards Governing Policy, the details concerning this honorary award must remain confidential for the time being. The timing of disclosure is determined by the
Vice-Chancellor.
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Report on Council Meeting – 8 December 2009
At its meeting held on 8 December 2009, the University Council made the following decisions, or discussed the following matters.
Student Guild
Council received an update on matters concerning the Student Guild, and on arrangements being made for student societies.
Membership of Council
Council was advised of the outcome of recent elections for staff and student membership of Council for the term commencing on 9 December 2009, and of the appointment of six members by the Governor in Council.
Council received a report from the returning officer on the staff and student elections to Council.
The Council will appoint four additional members early in 2010 to complete the membership for the new term.
Policy items
1) Council approved amendments to the University Health and Safety Policy, including the classification of the Policy as a governing policy within the University’s policy framework.
2) Council approved amendments to the Smoking Policy, including the classification of the Policy as an institutional operating policy within the University’s policy framework. Authority has been delegated to the Vice-Chancellor to approve in future all matters concerning the amendment, replacement, or discontinuation of the Policy.
3) Council approved a revised IT Security Policy, which has been renamed Information and Communication Technology (ICT) Security – Institutional Operating Policy, and delegated authority to the Vice-Chancellor to approve in future all matters concerning the amendment, replacement, or discontinuation of the Policy
4) A minor amendment to the Quality – Governing and Institutional Operating Policy was approved.
5) Amendment of the Workplace Rehabilitation Policy has been approved. This policy has been classified as an institutional operating policy within the University’s policy framework and authority has been delegated to the Vice-Chancellor to approve in future all matters concerning the amendment, replacement, or discontinuation of the Policy.
6) Council’s approval of the Aboriginal and Torres Strait Islander Admission Policy has been rescinded, as the substance of the policy has been incorporated into new academic policies.
Academic Policy items
1) Council approved a new Student Academic Integrity – Governing Policy, which will become effective from 5 January 2010.
As a consequence, Council’s approval by resolution C05/116 of the Student Academic Integrity and Plagiarism Policy was rescinded.
2) A new Coursework Programs and Awards – Governing Policy has been approved, effective from 5 January 2010. It was noted that this Policy makes reference to Double Degrees, and that the term “Combined Degree” will no longer be used after that date.
3) A new Learning and Teaching – Governing Policy has been approved, effective from 5 January 2010.
4) A new Doctoral Degrees – Governing Policy has been approved, effective from 5 January 2010. This Policy will replace the Rules for the Degree of Doctor of Philosophy and the Rules for the Degree of Doctor of Creative Arts, and accordingly Council’s approval of those Rules has been rescinded, effective from 5 January 2010.
5) A new Research Masters Degrees – Governing Policy has been approved, effective from 5 January 2010. This Policy will replace the Rules for the Degrees of Master of Arts, Master of Business by Research, Master of Climate Change Adaptation by Research, Master of Education, Master of Environmental Change Management by Research, Master of Information Technology, Master of Integrated Coastal Zone Management by Research, Master of Regional Planning by Research, Master of Science, Master of Social Work, Master of Sports Nutrition by research and Master of Wetlands Management by Research, and the Rules for the Degree of Master of Creative Arts, and accordingly Council’s approval of those Rules has been rescinded, effective from 5 January 2010.
6) Council’s approval of the remaining Academic Rules (sections 3, 4, 5 and 6 of the Assessment Rules) were rescinded, effective from 5 January 2010, as these Rules had been replaced by the new Grades and Grade Point Average (GPA) – Institutional Operating Policy that was approved by the Academic Board on 20 November 2009.
Student-related Policy items
1) Amendments to the Student Grievances and Appeals – Governing Policy were approved. The amendments related mainly to a change in the way student appeal committees are to be constituted, and the formation of an Appeals Committee Membership Pool.
Authority was delegated to the Vice-Chancellor to appoint members of any student appeal committee that may be required to meet prior to the establishment of an Appeals Committee Membership Pool in 2010.
2) Revision of the Student Conduct and Discipline Policy has been approved. The main change to this Policy was the removal of references to academic misconduct, which will now be dealt with under other policies. The Policy was also designated as a governing policy within the University’s policy framework.
Planning matters
Council noted the November 2009 Corporate Performance Report, which provided information on performance against key performance indicators in the University Strategic Plan.
Financial matters
1) The 2009 October Outcomes Report of the University Operating and Capital Budgets was formally noted. This document is available for perusal in the Financial Services organisation of the Portal.
2) A draft Strategic Asset Management Plan 2010-2014 was approved. This document is also available for perusal in the Financial Services organisation of the Portal.
3) The 2010-2012 University Triennial Budget was approved. The Budget is available for perusal in the Financial Services organisation of the Portal.
4) Innovation Centre Sunshine Coast Pty Ltd financial reports as at 31 October 2009 were noted, together with an ICSC Pty Ltd 2010 Budget and Business Plan and Statement of Governance Principles.
Other Academic matters
1) Council conferred awards upon three postgraduate research students.
Ethics Committee matters
1) Council approved revised terms of reference for the University’s Animal Ethics Committee.
Council also noted a Report on the 2009 Department of Employment, Economic Development and Innovation Review of the University’s compliance with the Animal Care and Protection Act 2001 and the Australian Code of Practice for the care and use of animals for scientific purposes.
Other matters
1) Council received a report on professorial and associate professorial staff.
2) Council approved appointments/reappointments to the Board of Directors of Innovation Centre Sunshine Coast Pty Ltd for the two-year term concluding on 8 December 2011.
Matters concerning the Vice-Chancellor and President
Council was advised that the Vice-Chancellor and President, Professor Paul Thomas AM, will not be seeking renewal of his contract of employment at the University when his contract expires at the end of 2010. Council acknowledged the extraordinary contribution to the University made by its foundation Vice-Chancellor, and resolved to place on record its sincere gratitude to Professor Thomas for his unstinting efforts on the University’s behalf since 1994.
Council considered and determined relevant matters relating to the recruitment and selection of a person to be appointed to the position of Vice-Chancellor and President from 1 January 2011.
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Report on Council Meeting – 13 October 2009
At its meeting held on 13 October 2009, the University Council made the following decisions, or discussed the following matters.
Outcome of flying minute
Council was formally advised that the following resolution had been passed by means of a flying minute since the previous meeting:
1. That Council approve the replacement of all University Rules relating to academic matters with policies that are consistent with the University’s policy framework.
2. (i) That Council’s approval of the Academic Rules, with the exception of sections 3, 4, 5 and 6 of the Assessment Rules, be rescinded, effective from 14 September 2009.
(ii) That the Academic Rules be replaced with Institutional Operating Policies that will be approved by the Academic Board.
(iii) That authority be delegated to the Deputy Vice-Chancellor to determine the University’s academic calendar.
(iv) That Council retain the authority to rescind the conferral of an award.
Meeting with Student Guild
The Chancellor reported on a meeting that he and another member of Council, together with the Chief Financial Officer, had had with four representatives of the Student Guild.
During the meeting the Student Guild representatives were advised of two issues in particular that were of concern to the University Council, and they were asked to provide a response, which will be discussed at a further meeting.
Council end of term self-assessment
Council discussed a report on the responses to the end of term self-assessment survey of members prepared by a working group established for the purpose. It was noted that the report emphasised the importance of induction for members at the start of a term and for members who join Council part way through a term. It was agreed that members of Council’s committees who are not also members of Council would be involved in relevant induction activities.
Re-titling of the position of Chief Financial Officer
Council approved the retitling of the position of Chief Financial Officer to Pro Vice-Chancellor (Corporate Services) and Chief Financial Officer. This position now has major responsibilities for Planning, and Information Technology Services, as well as for financial matters.
Policy items
1) Council’s approval of the Policy for the Giving and Receipt of Gifts and Benefits in relation to Officers and Employees of the University has been rescinded, and the Policy is to be replaced with two new institutional operating policies to be approved by the Vice-Chancellor under the current policy framework.
Once approved, the two new policies (a Giving and Receipt of Gifts and Benefits – Institutional Operating Policy, and a Donation Acceptance – Institutional Operating Policy) will be placed on the University website for reference.
2) Council rescinded its approval of the Environment Policy and, to replace it, approved a new Sustainability – Governing Policy.
3) The Policy for the Establishment and Operation of Controlled Entities has been amended and renamed Establishment and Operation of Controlled Entities – Governing Policy.
Planning matters
Council noted the September 2009 Corporate Performance Report, which provided information on performance against key performance indicators in the University Strategic Plan.
Financial matters
1) An August 2009 Reforecast of the University’s Operating and Capital Budgets was approved.
2) Innovation Centre Sunshine Coast Pty Ltd Financial Reports for the year to 31 July 2009 were formally noted.
3) Council was provided with information about applications to the Education Investment Fund (EIF) An announcement in relation to the Stage 1 submissions that will go forward to Stage 2 of the application process is expected in November 2009. Announcements about successful applications are expected early in 2010.
Academic matters
1) Following the Academic Board’s decision to discontinue the Master of Information Technology degree effective from the end of Semester 2, 2009, Council approved an amendment to the Rules for Masters Degrees by Research to remove all references to that degree, also effective from the end of Semester 2, 2009.
2) Following the Academic Board’s decision to discontinue the Doctor of Business Administration from the end of Semester 2, 2011, Council resolved to rescind its approval of the Rules for the Degree of Doctor of Business Administration, effective from the end of Semester 2, 2011.
3) An amendment to the Academic Board terms of reference to ensure consistency with relevant policy was approved. Item 11 of the Board’s terms of reference now reads: “To determine the acceptance of scholarships, bursaries and prizes above the value of $15,000 per award.”
The Academic Board’s terms of reference are available in full in the Academic Board section of the Quality organisation of the Portal.
4) Council conferred awards upon four postgraduate research students.
Other matters
1) Council noted a report on emerging themes in AUQA Cycle Audit Reports.
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Report on University Council Meeting – 18 August 2009
Council Committee matters
1) The composition and terms of reference of the Audit and Risk Management Committee were amended to ensure alignment with revised Treasury Guidelines for Audit Committees and to ensure compliance with changes to relevant legislation.
2) Four members of the Foundation Board were reappointed for a further three-year term of office.
Council end of term self-assessment
Council approved the process for its end of term self-assessment, which will involve a survey of members and the use of a questionnaire. Responses to the questionnaire will be considered at the next meeting.
Policy items
1) Council approved amendments to the University Governance Framework – Governing Policy.
2) Amendments to the Election of Council Members Policy/draft Statute were approved.
3) Council’s approval of the Freedom of Information Policy has been rescinded as this policy has been replaced by the Right to Information – Institutional Operating Policy.
4) Replacement of rules with policies
Council discussed a proposal for the replacement of the University’s existing Rules relating to academic matters with policies that are consistent with the University’s policy framework. Due to the receipt of legal advice only shortly before the meeting, it was determined that this matter would be dealt with by flying minute.
Related matters, including proposed rescission of parts of the existing Academic Rules, the classification within the policy framework of four policies recommended as the first set of replacements for existing Academic Rules, and proposed delegations of authority, would also be dealt with by flying minute.
The outcome of the flying minute will be reported to Council at its next meeting.
Planning matters
1) Council noted the July 2009 Corporate Performance Report, which provided information on performance against key performance indicators in the University Strategic Plan.
2) Council discussed matters concerning developments in the vicinity of the University, particularly the proposed technology park and Sippy Downs Township.
Financial matters
An outcomes report on the University’s Operating and Capital Budgets as at the end of June 2009 was formally noted.
Academic matters
1) The degree of Master of Regional Planning by Research was accredited for immediate commencement.
Consequential amendments to the relevant Masters Degree Rules to include the new degree were also approved. The Masters Degree Rules may be accessed on the corporate website at http://www.usc.edu.au/Students/Handbook/RulesPolicies/Academic/.
2) The award of Master of Education was conferred upon Henriette Duke for the thesis An investigation of how early childhood teachers manage changes to their teaching practice in the context of their exposure to appropriate professional development training programs.
Other matters
1) Council approved a revised Internal Audit Charter.
2) Recommendations of the Honorary Awards Committee concerning honorary awards for 2010 were approved.
3) It is a requirement of the Student Guild’s Constitution that a copy of the Guild’s audited financial reports be provided to Council by 30 June each year. Council noted and discussed the 2008 Audited Financial Reports of the University of the Sunshine Coast Student Guild.
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Report on University Council Meeting – 16 June 2009
At its meeting held on 16 June 2009, Council made decisions in relation to, or discussed, the following matters.
Council membership and Committee matters
1) Council noted that the casual vacancy in the membership category One member of the University’s full-time and part-time general staff has been filled and that Ms Louise Ryan has been elected to Council for the balance of the current term to 8 December 2009.
2) Council noted with regret the recent death of former member Mr Keith Cunnington.
3) The members were advised that Dr Keith Steele had resigned from Council. It was noted that two Governor in Council positions were now vacant, and that these would not be filled for the balance of the current term to 8 December 2009. The full complement of six Governor in Council appointments were expected to be made prior to the forthcoming term due to commence on 9 December 2009.
4) Council extended the term of the Chairperson of the Foundation Board to the end of the current Council term.
5) A casual vacancy on the Honorary Awards Committee was filled for the period to the end of the current Council term.
6) Appointments to the Student Appeals Committees were made for the period to the end of the current Council term.
7) Amendments were made to the composition and terms of reference of the Planning and Resources Committee of Council.
Council end of term self-assessment
Council undertakes two self-assessment exercises during its four-year term. A working group was established to consider and recommend to Council at its next meeting on the form of an end of term self-assessment.
Timing of Council Retreat
It was agreed that a Council Retreat should be held in late April or early May 2010 to discuss strategic planning issues and any other relevant matters.
Reconciliation Action Plan
A University Reconciliation Action Plan has been approved.
Policy items
1) Council approved revisions to the following Policies:
- Catering Policy
- Hire of University Facilities Policy
- Liquor Use Policy
These Policies were classified as institutional operating policies under the current policy framework, and authority has been delegated to the Vice-Chancellor and President to approve all matters relating to them in future.
2) A proposal for revisions to the Policy for Students with a Disability was approved. This Policy was classified as an institutional operating policy under the current policy framework and authority has been delegated to the Vice-Chancellor and President to approve all future matters relating to it.
3) Revisions to the Performance Planning and Review (PPR) Policy were approved. This Policy was classified as an institutional operating policy under the current policy framework and authority has been delegated to the Vice-Chancellor and President to approve all future matters relating to it.
4) Council’s approval of the Library Resources and Intellectual Freedom Policy has been rescinded, as the Policy has become obsolete following approval of the Library Collection Development – Institutional Operating Policy.
Planning matters
Council noted the May 2009 Corporate Performance Report, which provided information on performance against key performance indicators in the University Strategic Plan.
Financial matters
1) Council approved the 2009 April Reforecast of the University Operating and Capital Budgets as presented. The document is available for perusal in the Financial Services organisation of the Portal.
2) Innovation Centre Sunshine Coast Pty Ltd Reports for the quarter ended 31 March 2009 were formally noted.
University annual reports
Council has determined that in future the formal University of the Sunshine Coast annual report will be a digitally-printed document designed to fulfil governance and statutory requirements only for a small circulation. The annual report will be available via the University’s corporate website. In addition to this, a high quality annual highlights brochure detailing the University’s progress in a reader-friendly way will be produced for broad community circulation.
Academic matters
Council rescinded resolution C05/118 relating to Procedures for the Determination of Award Abbreviations. In future, procedures relating to abbreviations for University qualifications will be approved by the Deputy Vice-Chancellor.
Authority was delegated to the Vice-Chancellor and President to approve changes to any official abbreviation for a University qualification that was approved as part of Council’s accreditation of a program or higher degree by research.
Other matters
1) Amendment was made to the University of the Sunshine Coast Foundation Constitution to clarify the process for appointing Foundation Patrons. The role of University of the Sunshine Coast Foundation Patrons was approved.
2) The schedule of Council meetings for 2010 was approved. In 2010 Council meetings will be held on 23 February; 20 April; 15 June; 17 August; 19 October; and 7 December.
3) On this occasion Council received reports or minutes from the Vice-Chancellor and President, the Deputy Vice-Chancellor, the Academic Board, the Planning and Resources Committee, and the Foundation Board.
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