Adjunct and Visiting Appointments - Procedures | UniSC | University of the Sunshine Coast, Queensland, Australia

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Adjunct and Visiting Appointments - Procedures

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Approval authority
Deputy Vice-Chancellor (Academic)
Responsible Executive member
Deputy Vice-Chancellor (Academic)
Designated officer
Director, People and Culture
First approved
8 December 2017
Last amended
16 February 2022
Review date
8 December 2022
Related documents
Linked documents

1. Purpose of procedures

1.1 These procedures support the appointment of Adjunct and Visiting appointees in accordance with the Adjunct and Visiting Appointments – Operational Policy.

2. Definitions

Please refer to the University’s Glossary of Terms for policies and procedures. Terms and definitions identified below are specific to these procedures and are critical to its effectiveness:

Adjunct Appointee is an individual who has significant links with representatives of industry, the professions and the wider community, other research establishments, or other Universities, or can be a retired staff member of this or another university, whose expertise and contribution will benefit the teaching and/or research, or other relevant activities of the University.

Visiting Appointee is a scholar who makes a substantial commitment to the teaching and/or research of this University. The appointee is normally an academic staff member of another university or research institution.

3. Process

3.1 Recommendations by the relevant Head of School or Director of Academic area are to be made to the Deputy Vice-Chancellor (Academic) using the Adjunct and Visiting Academic Recommendation Form, accompanied by a current curriculum vitae (CV). Recommendations must be accompanied by a written statement of support from the relevant Head or School or Director of Academic area for consideration by the Deputy Vice-Chancellor (Academic).

3.2 Recommendations for appointment or renewal of appointment must include the following information:

(a) full name and title, current position and organisation (or immediately previous if retired);

(b) a full curriculum vitae;

(c) reasons for the proposed appointment;

(d) justification of the level of appointment;

(e) period of recommended appointment;

(f) specific tasks or responsibilities to be undertaken by the appointee; and

(g) any recommendation of remuneration to be provided or expenses to be met.

3.3 All applications, including renewal of existing recommendations, must be initiated using the Adjunct and Visiting Academic Recommendation Form (staff login required). The procedural workflow is available on MyUniSC.

3.4 On approval, People and Culture will prepare a letter of invitation for the appointee. The relevant nominating Senior Staff/Executive member will be notified once the offer has been accepted/declined.

4. Reimbursement of expenses

4.1 Reasonable expenses will be reimbursed where prior approval has been approved. Any costs will be met from the nominating work area.

5. Recordkeeping

5.1 All Adjunct and Visiting Appointees will be recorded centrally in People and Culture. All records must be captured by all staff, at every stage of this activity, and should provide reliable and accurate evidence of business decisions and actions. All records must be captured in an approved records management system, in accordance with the University’s Information and Records Management – Procedures.