Space Management - Managerial Policy

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Space Management - Managerial Policy


Approval authority
Vice-Chancellor and President
Responsible officer
Chief Operating Officer
Designated officer
Director, Asset Management Services
First approved
6 December 2005
Last amended
16 December 2015
Effective start date
7 January 2015
Review date
17 December 2019
Active - under review
Related documents
Academic Timetable - Academic Policy
Academic Timetable - Procedures
Conduct on University Premises - Managerial Policy
Hire of University Facilities - Managerial Policy
Resources - Room Bookings - Managerial Policy
Third Party Retail Providers on USC Premises - Managerial Policy
Related legislation / standards
University of the Sunshine Coast Act 1998
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1. Purpose of policy

The primary space management objectives are to ensure that the use of all space suitably supports students in their educational program of study and staff in their workplace endeavours. Wherever possible, student and staff needs are met, at the same time ensuring the University's assets are managed in a responsible and effective manner.

2. Policy scope and application

Asset Management Services centrally manages all space for the University.

3. Definitions

Please refer to the University’s Glossary of terms for policies and procedures. Terms and definitions identified below are specific to these procedures and are critical to its effectiveness:

Normal Spread of Teaching Hours: Teaching may be conducted between 8am and 9pm Monday to Friday, 9am and 4pm Saturdays, except where an Executive Dean determines that required classes may be timetabled outside of these hours.

Timetable: The allocation of University teaching spaces to support the academic programs as agreed by faculties and published on the University's website.

Staff Office and Workspaces: Includes all office space and open plan work areas as designed to accommodate USC staff.

4. Principles

The University of the Sunshine Coast's approach to space management is to strive for best practice by developing, implementing and managing the teaching timetable, research centres and staff office allocations and workspaces, in accordance with the following principles:

4.1 All University space is managed, scheduled, allocated, and maintained and developed by Asset Management Services.

4.2 The University timetable is constructed by Asset Management Services and is centrally developed, in consultation with the Faculties, to ensure best use of space and effective resource utilisation across the normal spread of teaching hours.

4.3 Non-timetabled rooms are available for other uses, such as hire to external clients, in accordance with the University of the Sunshine Coast Act 1998 and Strategic Plan.


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