Transfer of Student Visa Students between Registered Providers - Managerial Policy

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Transfer of Student Visa Students between Registered Providers - Managerial Policy


Approval authority
Vice-Chancellor and President
Responsible officer
Pro Vice-Chancellor (International and Quality)
Designated officer
Director, USC International
First approved
9 July 2012
Last amended
28 June 2012
Effective start date
28 June 2013
Review date
10 August 2022
Related documents
Transfer of Student Visa Students between Registered Providers - Procedures
Related legislation / standards
Education Services for Overseas Students (ESOS) Act 2000
National Code of Practice ... Registered Providers Education and Training to Overseas Students 2017

1. Purpose of policy

This Policy, required for compliance under the Education Services for Overseas Students (ESOS) Act 2000, addresses Standard 7 of the revised National Code 2007: Transfer between Registered Providers.

2. Policy scope and application

This policy applies to all staff and agents of the University, and is of special relevance to those involved in marketing to, admitting, managing the enrolments of, and providing advice to international students on Student visas.

3. Definitions

Please refer to the university Glossary of Terms for policies and procedures. Terms and definitions identified below are specific to this policy and are critical to the effectiveness of it:

Genuine Student is a student that intends to obtain a successful educational outcome and has the language, educational and material background to have a reasonable chance of achieving the educational outcome. Factors that are considered under the existing requirement to be a genuine applicant for entry and study as a student include: English language proficiency; financial capacity; prerequisite schooling; age requirements; and intention to comply with visa conditions.

Genuine Temporary Entrant is the individual circumstances of an applicant indicate that their intention is for a temporary stay in Australia.

National Code is the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students

Registered Provider is an institution listed on the Commonwealth Register of Institutions and Courses for Overseas Students

4. Policy Statement

4.1 It is an ESOS compliance requirement that registered providers assess requests from students for a transfer between registered providers prior to a student’s having completed six months of their principal program of study in accordance with the provider’s documented procedures.

a) Where a student is undertaking a packaged offer comprising two or more programs, the highest qualification (normally the last program) is the principal program.

4.2 Staff must not actively recruit, nor knowingly admit, a student from another registered provider prior to the student having completed six months of his or her principal program of study except where:

a) the other registered provider has ceased to be registered or the program in which the student is enrolled has ceased to be registered; or

b) the other registered provider has provided a written letter of release; or

c) the other registered provider has had a sanction imposed on its registration by the Australian Government or state or territory government that prevents the student from continuing his or her principal program; or

d) any government sponsor of the student considers the change to be in the student’s best interest and has provided written support for that change; or

e) the student has a “Letter of Release” from the other provider.

4.3 Students who have been issued with a Confirmation of Enrolment (CoE) by USC and who have not yet completed six months of their principal program of study may be permitted to transfer to another registered provider. The student must have a valid enrolment offer from the receiving provider and they must make a request in writing using the ‘USC request for transfer and letter of release form’ to the Pro-Vice Chancellor (International and Quality) for a “Letter of Release”. Transfer will not be permitted in cases where it is deemed detrimental to the student, including the student’s ability to progress through a package of courses


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