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2019 Student Diary Cover Artwork Competition terms and conditions

General 

1. The University of the Sunshine Coast ABN 28 441 859 157 (USC) is the Promoter.

2. The Promoter is running the USC 2018 Diversity Week “2019 Student Diary Cover Artwork Competition” (the Competition). The theme of the Competition is “Together, We All Belong” (Theme).

3. Entrants must create and submit a professional design, photo or illustration (Design Entry) which addresses the Theme.

4. Each Design Entry must:
(a) be an original work;
(b) be submitted as a high resolution (300 dpi) image;
(c) be submitted via an acceptable file format (PDF; Adobe InDesign or Adobe Illustrator);
(d) if submitted as a PDF of a scanned entry, be at least 300dpi;
(e) be no smaller than 148 x 210 mm (A5 portrait);
(f) be able to be replicated on a CMYK off-set printing process (e.g. vector or at least 300dpi);
(a) account for logos being placed on or beside the Design Entry;
(b) include a name or title; and
(c) include a brief statement of no more than 500 words in relation to how the Design Entry represents the Theme.

5. Entry into the Competition will be deemed as acceptance of these Terms and conditions.

6. The Promoter reserves the right to cancel or amend all or any part of the Competition without notice for any event that is outside of the Promoter’s reasonable control. Any changes to, or cancellation of, the Competition will be posted on the Promoter’s website (www.usc.edu.au). It is the responsibility of entrants to keep themselves informed as to any such changes.

7. If, due to circumstances beyond the Promoter’s control, the integrity or administration of the Competition is adversely affected, the Promoter reserves the right, in its sole discretion:
(a) to disqualify any participant; or
(b) to modify, suspend, terminate or cancel the Competition, as appropriate.

8. In the event of any dispute regarding the conduct or results of the Competition, or any other matter relating to the Competition, the decision of the Promoter shall be final and unchallengeable and no correspondence or discussion shall be entered into, comment issued, or reason given in respect of any decision made by the Promoter.

9. The Promoter reserves the right at any time to change these Terms and conditions.

10. The Promoter may use any personal information that an entrant provides with their entry for the purposes of the Competition, and for marketing purposes including the distribution of regular email updates or newsletters. Any personal information relating to entrants will be used in compliance with the Information Privacy Act 2009 (Qld), and as per the Promoter’s Information Management Framework - Governing Policy.

11. The Promoter may use, reproduce and disclose photographs of entrants and their Design Entries (as defined below) for use in promotional and marketing materials, publications and/or on its website and other social media platforms. Entrants acknowledge and accept that they are not entitled to any payment for the Promoter’s use of their image or that of the Design Entry (as defined below).

12. Any questions or concerns arising in relation to the interpretation of these Terms and Conditions may be raised by emailing the Promoter at Diversity@usc.edu.au.

Liability and indemnity 

13. Except for any liability that cannot be excluded by law, the Promoter (including its officers, employees and agents) excludes all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity) whether direct, indirect, special or consequential, arising in any way out of the Competition, including, but not limited to, where arising out of the following:
(a) any technical difficulties or equipment malfunction (whether or not under the Promoter’s control);
(b) any theft, unauthorised access or third party interference;
(c) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Promoter) due to any reason beyond the reasonable control of the Promoter;
(d) any variation in prize value to that stated in these Terms and Conditions;
(e) any tax liability incurred by a winner or participant; or
(f) use of the prize.

14. Each participant indemnifies and keeps indemnified the Promoter against all claims, losses, damages and expenses suffered by the Promoter or any third parties arising out of the breach of these Terms and Conditions by the participant, the conduct of the participant in the Competition, the use of the prize or any loss or damage to a Design Entry.

Competition entry 

15. Registration for the Competition opens at 2pm AEST on Thursday 5 June 2018 and ends at midnight AEST Friday 27 July 2018.

16. Entry into the Competition is via email to Diversity@usc.edu.au.

17. Entry into the Competition is only open to students currently enrolled at USC who hold Australian citizenship or a valid student visa.

18. The following persons are ineligible to enter the Competition:
(a) any person not currently enrolled as a student at USC; and
(b) staff members of the Promoter (unless also currently enrolled as a student).

19. Entrants must provide their USC student ID number and the course they are studying.

20. Entries are deemed to be received at the time of receipt by the Promoter not at the time of transmission by the entrant.

21. No responsibility is taken by the Promoter for late, lost or misdirected entries.

22. There is no fee to enter the Competition, but entrants are responsible for all the costs associated with preparing their entry.

23. By entering the Competition, entrants hereby warrant that all information submitted in an entry is true, accurate and complete in every respect.

24. The Promoter reserves the right, at any time to verify the validity of entries and the eligibility of entrants (including an entrant’s identity) and to disqualify any entrant who:
(a) submits a Design Entry that is not in accordance with these Terms and Conditions;
(b) submits a Design Entry that contains any objectionable content, or has the potential to damage the reputation of any person or the Promoter;
(c) tampers with the entry process;
(d) displays misconduct or the mistreatment of wildlife in any way during any stage of this Competition; or
(e) does not comply with these Terms and Conditions.

25. Failure by the Promoter to enforce any of its rights at any stage does not constitute a waiver of those rights.

Competition rules 

26. The Competition is open to individual entries only, no group entries will be considered valid.

27. Entrants must only submit a maximum of three (3) Design Entries in this Competition.

28. Entrants must have obtained permission from all persons appearing in their Design Entries (if applicable) to enter this Competition using them as a subject within the Design Entries.

29. Entrants warrant that their Design Entry, and its use by the Promoter, will not infringe the rights (including intellectual property rights) of any third party.

30. Incomplete, indecipherable or illegible Design Entries will be deemed to be invalid by the Promoter in its sole discretion.

31. By entering the Competition, entrants agree to grant to the Promoter a world-wide, non-exclusive, royalty free, perpetual, irrevocable and transferrable licence to use the intellectual property rights (including copyright) in the entrants’ Design Entries for the purposes of:
(a) conducting the Competition;
(b) ongoing educational purposes;
(c) use in future marketing and/or promotional material; and
(d) use in the Promoter’s 2019 Student Diary.

32. Failure to adhere to the Competition Rules may result in disqualification, which will be at the absolute discretion of the Promoter.

Judging of design entries and prize 

33. The Design Entries will be judged from Tuesday 31 July 2018 until Friday 3 August 2018 between the hours of 9am-5pm AEST by a pre-determined panel of judges as selected by the Promoter in its sole discretion (Initial Panel).

34. The Initial Panel will judge the quality and creativity of the entrant’s Design Entry as it relates to the Theme and select finalists (in their absolute discretion).

35. The finalists’ Design Entries will be placed on the Promoter’s website and open for voting to currently enrolled USC students from Monday 6 August 2018 until Friday 10 August 2018 (Voting Panel).

36. The Voting Panel will judge the quality and creativity of the finalist’s Design Entry as it relates to the Theme and the Promoter will select a prize winner (in its absolute discretion) based on the Design Entry with the highest number of votes.

37. The Promoter will notify the entrants of the location that the prize will be announced, being the USC Diversity Week Breakfast held at the at the Sippy Downs Campus on Monday 20 August 2018. This will done by posting the location of the Diversity Week Breakfast on the Promoter’s website (www.usc.edu.au) and social media platforms. It is the responsibility of entrants to keep themselves informed as to any such notifications.

38. Prize: The prize winner’s Design Entry will be displayed on the cover of the Promoter’s 2019 Student Diary. At the Promoter’s sole discretion, the prize winner may also have their Design Entry displayed at USC campuses in posters and publications.

39. The prize winner does not have to be present at the Diversity Week Breakfast to be eligible to win the prize.

40. The Promoter will use reasonable efforts to notify the prize winner within seven (7) days after the Diversity Week Breakfast, using the email address or phone number provided by the entrant at the point of entry.

41. If the prize is unavailable, the Promoter, in its absolute discretion, reserves the right to substitute the prize with a prize of similar value and/or specification.

42. The Promoter’s decision as to the prize winner is final and no correspondence will be entered into in relation to the outcome of the Competition or otherwise.

43. The Promoter may, but is not obliged, to publish the results of the Competition. Unless otherwise advised by the entrant, by entering this Competition, entrants agree to the Promoter publishing their name and image on the USC website (www.usc.edu.au), social media platforms and associated websites.

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