Application steps

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Application steps


Studying overseas not only provides life changing opportunities, but it is also an academic and cultural adventure – An adventure that allows you to move across the globe, and continue to undertake your USC academic studies, while fully immersing yourself in another culture.

Read on to get started on your Study Overseas journey. The application deadline for Semester 1, 2020 is Thursday, 15 August 2019.


The Study Overseas Program is conditionally open to students who are:

  • Enrolled in a full USC degree; and
  • Enrolled at a USC managed campus; and
  • 18 before the commencement of the Study Overseas Program.

Additionally, you must:

  • Be enrolled in a USC program that allows you to Study Overseas - To check if your program is eligible, read the ‘What will I study?’ tab on your program page.
  • Have successfully completed 8 courses at USC before submitting your application.
  • Have and maintain a minimum GPA of 4.5.
  • Return to USC with at least 1 course remaining to complete your degree.
Research possible Study Overseas destinations

USC has a number of partner institutions around the world. You can choose to study in the Americas, Europe or Asia.

At this stage, you can browse through our list of Semester programs to research potential destinations / institutions and the courses they offer by using the links to visit their websites. You can use this list to gain an understanding of the types of destinations / institutions on offer for the Study Overseas Program.

The actual partner institutions available during any given semester may differ from this list and Study Overseas applicants will be provided with final lists as part of the Study Overseas application process.


Ready to progress?

Once you’ve checked the eligibility criteria and reviewed the possible partner institutions, you are ready to start your Study Overseas journey.

Step 1: Tell us you’re interested in studying overseas for one semester

If, after reading all the available information, you decide that you are interested in participating in the Study Overseas (SO) program, contact from your USC student email account.

The SO team will provide you with:

  • additional information and further instructions
  • the SO Program Enquiry Checklist
Step 2: Complete the checklist and return it to us

Once you've received the checklist, work your way through by completing each section and following the instructions.

The final step of the checklist is to request a consultation with the SO team. Consultations will only be offered to students who have completed all required sections of the checklist and supplied all requested documents. Upon receipt of your checklist and documents, the SO team will either:

  • schedule a consultation with you, or
  • request more information from you

It's important to note that the SO Program is managed part-time and therefore you can expect to receive a response within 2 weeks.

Step 3: Attend a consultation

Once you have received confirmation via email to your USC student email account from the SO team, you will need to attend your agreed scheduled consultation. During the consultation, you will find out more about

  • the SO Program
  • the application process
  • the research you need to conduct
  • the SO course approval process
  • SO Program costs
  • scholarships/grants
  • OS HELP and Government assistance
  • insurances

After the consultation, you will be provided with a summary via email of everything that was discussed.

If you are planning on going on the SO Program in the next available semester, you will also receive the final USC partner institution list and a Confirmation of Interest (COI) form, which you will need in order to progress with your SO Program application.

Students wishing to go on the SO Program in a future semester, will receive the final USC partner institution list and a COI form closer to the date.

Step 4: Submit your Confirmation of Interest form

The Confirmation of Interest (COI) form forms part of your application and confirms that you are interested in progressing with your SO Program application. Only students who submit a COI form will be considered for the SO Program.

COI forms must be submitted by the COI deadline for the intended SO semester:

  • Semester 1, 2020 – 15 August 2019
  • Semester 2, 2020 – 15 January 2020
  • Semester 1, 2021 – 15 August 2020

Amongst other details, you will use the COI form to identify your preferred partner institutions.

Step 5: Preference outcome notification

After the relevant COI deadline, the SO team will review all submitted COIs and carry out a preliminary preference allocation for a suitable partner institution.

Preliminary partner institutions allocations are based on

  • overall demand for a partner institution
  • your GPA
  • your personal statement

You will be notified of your preliminary preference allocation outcome via email. If you are satisfied with the partner institution we have allocated to you on a preliminary basis, you will be asked to complete the following steps by the lapse date indicated to you:

  • Complete a Study Overseas Course Approval (SOCA) form
  • Complete the Academic Reference form
  • Confirm you wish to proceed with your allocated partner institution

Once we receive these documents, we will finalise our assessment of preferences and verify that you are a suitable candidate for the SO Program.

Only suitable candidates will progress to the formal nomination.

Step 6: Formal nomination

Once all final preference assessments have been completed by taking into consideration the additional documents (e.g. Academic Reference form), suitable candidates will be formally nominated to the partner institution.

If you are successful, you will receive a Successful Nominee Letter which outlines your nomination details and important information you will need to know before you make your final decision to participate in the SO Program.

Successful nominees are required to formally accept their nomination by reading, signing and returning the Student Declaration included in their Successful Nominee Letter to the SO team via email.

Step 7: Apply to the partner institution

After you have formally accepted your nomination, you will receive information regarding how to apply to the partner institution. All partner institutions have different application processes and deadlines. It is important to await further instructions and to action all required steps by the applicable deadlines.

Once you have applied, the partner institution will assess your application and advise you of the outcome. Depending on the institution and their application process, you may need to wait a few weeks/months for an outcome.

Once you receive an application outcome from the partner institution, they will also provide you with relevant information regarding starting your semester, including accommodation options, arranging your travel and visas, etc. Now is the time to organise these things.

At this stage you will also be formally enrolled in the SO Program by Student Central and your USC Central account will reflect this.

Step 8: Attend a pre-departure information session

Before you depart to the partner institution, you will need to attend a compulsory pre-departure information session. You will be provided with more information about the session closer to the date.

Study Overseas Short-Term Programs incorporate numerous forms of Work Integrated Learning (WIL) including Work Place Learning (WPL), Special Research Projects (SRP), internships, professional placements, study tours, and in-country language.

These opportunities are primarily advertised through your School.

Once you have talked to School academic staff about your suitability for overseas study please contact your relevant School to start the application and approval process through WIL.

The School can advise you how to apply for overseas study, any additional School requirements and give you access to the on-line short term program application form.


Indonesian application steps

ACICIS Semester and Short-term programs
Step 1: Attend a consultation
Step 2: Contact the Relevant School
  • Contact the relevant school to arrange a consultation to discuss the details of the application process (for USC and ACICIS) and how the ACICIS program fits in with your USC Program.
  • Eligibility for the ACICIS programs will be assessed in relation to:
      • Program of enrolment
      • Cumulative GPA - must to 5 or above
      • Age (for New Colombo Plan scholarships you must be under 28)
      • Nationality
      • Do you have enough available courses in your program?  You need to be able to return to USC to take a minimum of one course before you graduate.
      • Student will only be USC supported for 1 x ACICIS program for the duration of their USC academic career.
      • Additionally, prior volunteer work and overseas travel experience is desirable for the ACICIS Development Studies Practicum Program (DSPP).
  • Students wishing to enrol in the ACICIS Journalism Practicum need to make an appointment with Dr Renee Barnes in Journalism.
Step 3: Complete USC application form
  • Complete appropriate USC application via Sonia Online and ACICIS application forms and arrange final consultation with the relevant school for approval.
RUILI Lombok (Mataram) and West Timor (Kupang) Short-term programs
Step 1: Attend a consultation
  • Contact Dr Richard Curtis and arrange a consultation to discuss the appropriateness of the Lombok or West Timor program for you.
  • Prior to your consultation, review the RUILI website information in relation to the Lombok and West Timor program.
Step 2: Contact School
  • Contact the relevant school to arrange a consultation to discuss the details of the application process for USC and RUILI.
  • Eligibility for these programs will be assessed in relation to:
    • Program of enrolment
    • Cumulative GPA - for students in their second or third year of studies a Cumulative GPA of 4.5 or above GPA will be required (students in their first year of studies will general not have a GPA at time of applying).
    • Age (for New Colombo Plan scholarships you must be under 28)
    • Nationality
    • Do you have enough available courses in your program? You need to be able to return to USC to take a minimum of one course before you graduate.
    • Student will be school supported for 1 x Lombok and 1 x West Timor program for the duration of their USC academic career.
Step 3: Complete appropriate applications
  • Complete appropriate USC application via Sonia Online and Register online at the RUILI website for the Lombok and West Timor program you wish to attend, before the registration deadline.
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