Examination information

Please account for the temporary loss of 32 car spaces in carpark 12C at the USC Sports Precinct during exam period due to Jamie’s Ministry of Food Mobile Kitchen.

Scheduled examination dates

You are expected to be available throughout the published examination periods.

DatesSemester
16–27 June 2014 Semester 1, 2014 centrally scheduled exam period
28 July–1 August 2014 Semester 1, 2014 deferred / supplementary exam period
10-21 November 2014 Semester 2, 2014 centrally scheduled exam period
26-30 January 2015 Semester 2, 2014 deferred / supplementary exam period and Session 8 (Summer) 2014 centrally scheduled exam period
2-6 March 2015 Session 8 (Summer) 2014 deferred / supplementary exam period
15-26 June 2015 Semester 1, 2015 centrally scheduled exam period
 27-31 July 2015 Semester 1, 2015 deferred / supplementary exam period

Please refer to the academic calendar for the scheduled examination dates for upcoming semesters.

Exam day checklist

  • Check your exam times and venues
  • Bring photo identification
  • Bring a clear, unlabelled bottle of water
  • Bring writing implements
  • Arrive early—allow enough time for traffic and parking, particularly for the morning exam sessions
  • Deposit any bags and personal items at the Security area for any of your exams held at the Sippy Downs campus

Examination timetable

You can access your end-of-semester examination timetable on USCCentral by clicking on Timetable > Examination Timetable.

The examination timetable will be released in Week 8. It is your responsibility to be aware of the correct timetable for your examinations.

Back to top

Examination times

Centrally scheduled examinations may be held between the hours of 8am and 9pm on weekdays. Examination sessions will normally commence and 8:30am, 12:30pm and 4:30pm.

You must arrive at your examination venue at least 20 minutes before your exam is scheduled to commence.

Examination venues and parking

Check your timetable on USCCentral carefully to identify your exam venues. If you receive Alternate Arrangements for your exams, you will be advised of your venues individually by email to your USC email address.

It is recommended you familiarise yourself with your exam venues before exam week commences and time your journey to ensure you arrive with plenty of time to spare on the day.

Refer to the maps, transport and parking information page for further information.

Please note:
  • student parking for all exams at Sippy Downs is available on campus
  • allow 15-20 minutes to walk from campus carparks to your exam venue 

Identification at examinations

You will be required to provide photographic identification at your examination venue. The following are acceptable forms of identification: Student ID Card, Driver’s Licence or Learner's Permit or Passport.

If you do not have a Student ID Card, you can obtain one from Student Central in Building C before sitting for any subsequent examinations. An A$10 fee applies for replacing lost cards.

Back to top

Bags and personal items

At the Sippy Downs campus, no bags are allowed into the exam venues. All bags are to be left in the secured area provided by the University.

If you are concerned about the security of any valuable items, you should make alternative arrangements for their care, as the University does not guarantee the safe keeping of your personal items during an exam.

Personal items such as wallets, sunglasses and pencil cases or removed clothing are permitted in the exam room but must be placed under your seat in the examination venue.

Permitted materials

Your course coordinator will advise you of the permitted materials for your exam. It is your responsibility to confirm these materials with your course coordinator and ensure that you bring them on the day. In some courses, a course coordinator will allow the use of a English-foreign language dictionary by international students.

Your examination venue does not keep items such as text books (for open-book exams) calculators and writing implements for use during exams. Please note that you will not be permitted to borrow a reserved book from the library for an open book exam if you have forgotten to bring your own.

Electronic devices such as mobile phones, dictionaries, organisers, laptop computers, tablet computers and mp3 players are not allowed in the exam room.

If mobile phones are taken into the exam room they need to be switched off and placed face-up under the desk. If they create a disturbance during the examination, you must surrender them to an invigilator and collect them after the end of the exam.

Invigilators will scrutinise permitted materials at their discretion and remove material that is not permitted.

Food and drink

Food and drink are not to be taken into the exam room except for water in a clear, unlabelled bottle.

Back to top

Late arrival

If you arrive at a centrally-scheduled examination within the first 30 minutes of the exam session you will take the examination using the remaining working time.

If you arrive at a centrally-scheduled examination more than 30 minutes after the exam session has commenced, you will not be permitted to enter the examination room. You must report directly to Student Administration.

Perusal time

Some examinations have 10 minutes of perusal time. During this time you are not permitted to write on any exam materials that will be submitted for marking, for example a multiple choice answer sheet or answer booklet.

If you do, the exam supervisor will confiscate the material and you will be provided with a blank copy.

Illness during an examination

If you become ill during an examination but wish to finish the examination:

  • notify the examination supervisor
  • attend a medical practitioner as soon as your examination is complete and obtain a medical certificate
  • once your final grade is released, you can complete an Application for Review of Grade form and give the details of your illness under the Special Consideration section.

If you become too ill during an examination to complete the examination:

  • notify the examination supervisor
  • attend a medical practitioner on the day of your examination and and obtain a medical certificate
  • once your final grade is released, you can complete an Application for Review of Grade form and give the details of your illness under the Special Consideration section.

Leaving the examination venue early

You will not be permitted to leave the examination venue during the first 30 minutes or the last 15 minutes of the examination, except in the case of emergency or illness.

If you leave the examination room without remaining under supervision, you will not be permitted to re-enter the venue.

If you complete your examination early (more than 15 minutes before the scheduled finish time) and wish to leave the examination, raise your hand and remain seated until a supervisor has collected your examination materials.

You must leave the examination venue quietly so that other students are not disturbed.

Back to top

Conclusion of the examination

You will be given a warning 15 minutes prior to the conclusion of the examination. If you complete your examination after this warning but prior to the scheduled finish time, you must remain seated until the examination concludes.

At the end of the examination you must ensure that your name, student ID number and any other required details are written on all completed examination materials.

When the examination session concludes, you will be instructed to stop writing.

You must remain seated in the examination venue until your examination materials have been collected by a supervisor.

If you continue to write after the exam has concluded, the exam supervisor will report it to your course coordinator.

Examination papers and writing booklets are not permitted to be removed from the examination venue. You are not permitted to copy any questions from your examination paper.

Alternate examination arrangements

If you require alternate exam arrangements for your examination/s on the basis of a medical condition and/or ongoing or temporary disabilities, you need to make an appointment with a Counsellor / Disabilities Officer at the Student Life and Learning Office about lodging an Application for Alternate Exam Arrangements.

Applications are due by week 9 of the semester for which you wish the arrangements to take place. In exceptional circumstances, such as unexpected, short-term illness or injury, applications may be accepted after this date.

In order for an application to receive full consideration, it must be accompanied by relevant medical or other supporting documentation as indicated.

The application will not be considered without full documentary evidence. Contact the Student Life and Learning Office for further information.

If your application for alternate arrangements is successful, you are required to attend the examination venue specified by Student Administration. Student Administration will email all students regarding their alternate arrangement venues at the end of week 12.

If you require changes to your alternate arrangements, you must make an appointment with a Counsellor / Disabilities Officer at the Student Life and Learning Office to discuss your needs before the end of week 9 of the semester for which you wish the new arrangements to take place.

Back to top

Deferred examinations

If you, through medical or other exceptional circumstances, are unable to attend an examination at the required time, you may apply to sit for a deferred examination by completing the Application for Deferred Examination form.

Applications are made to Student Administration and should normally be submitted prior to or within three working days of the examination date.

The following are accepted as grounds for approval of a deferred examination by the Director, Student Administration (or nominee) provided relevant independent supporting documentation is submitted with the application:

Grounds for applicationSupporting documentation required
Illness or serious health problem Have a qualified medical practitioner complete the USC Medical Certificate attached to the Application for Deferred Examination form before or on the day of the examination
Serious personal trauma A letter from a doctor, counsellor, funeral director, or police officer depending on the situation
Cultural or sporting commitment at State, National or International representative level Supporting documentation formally confirming the dates of the activity and your requirement to attend
Jury duty Supporting documentation formally confirming the dates of the activity and your requirement to attend
Defence Forces Reserve commitments Supporting documentation formally confirming the dates of the activity and your requirement to attend
Serious incapacity during the central examination period Have a qualified medical practitioner complete the USC Medical Certificate attached to the Application for Deferred Examination form before or on the day of the examination
Religious obligations Documentation to confirm your recognised affiliation with the religious group
Exceptional family, work or personal circumstances Documentation from an employer to confirm the nature of the work commitment to be undertaken at the time of the examination and why it is unavoidable (Note that ordinary work commitments will not be accepted as a reason for a deferred examination)

Approval to sit a deferred examination will not be granted where you could reasonably have been expected to avoid the circumstances of missing or performing poorly in an exam, for example:

  • holiday arrangements including international students returning home
  • misreading an examination timetable, or
  • social and leisure events including sporting or cultural commitments not at State, National or International representative level.
Limits on deferred examinations

An examination may normally be deferred no more than once (after the original scheduled examination). If you are again unable to undertake the scheduled deferred examination, a further deferral will not normally be granted.

You may make a written request to Student Administration, who will consult with the Course Coordinator and make a recommendation to the Dean of Faculty that:

  • you are awarded a grade derived from the other assessment components in the course
  • the Dean of Faculty approves another deferred examination, or
  • your enrolment in the relevant course is cancelled without academic penalty.

The timetable for the centrally scheduled deferred/supplementary examination period will be available on USCCentral after the release of the end-of-semester results. You can access this by clicking Schedule > Examination Schedule.

See the scheduled examination dates for information on when the deferred/supplementary examination period will be held.

More information

For further information regarding the Deferred Examination process, please contact Student Central on +61 7 5430 2890 or email studentcentral@usc.edu.au

Back to top

Supplementary examinations

You will be offered supplementary assessment in a course if the following conditions apply:

  • your final mark is in the percentage range 47 per cent to 49.4 per cent
  • the course is graded using the Standard Grading scale
  • you have not failed an assessment task in the course due to academic misconduct 

If you are granted a supplementary assessment, you will be given an interim grading notation of Supplementary Assessment - Exam (SU) or Supplementary Assessment – Other (SO).

The timetable for the centrally scheduled deferred/supplementary examination period will be available on USC Central after the release of the end-of-semester results.

You can access this by clicking Schedule > Examination Schedule in USC Central.

See the scheduled examination dates for information on when the deferred/supplementary examination period will be held.

If you are not granted supplementary assessment and believe you are entitled to supplementary assessment, you may request a review using the University’s Review of Grade process.

Procedures

Make sure you understand and comply with the procedures that apply to centrally scheduled University examinations.

Back to top

* For PDF documents you must have the free Adobe Acrobat Reader, which can be downloaded from the Adobe Download page.