Higher Degrees by Research Support Grant - Guidelines - University of the Sunshine Coast, Queensland, Australia

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Higher Degrees by Research Support Grant - Guidelines

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Approval authority
Deputy Vice-Chancellor (Research and Innovation)
Responsible officer
Dean, Graduate Research
Designated officer
Manager, Graduate Research School
First approved
23 October 2020
Status
Active

 

1. Purpose

This guideline describes the funding provided by the Graduate Research School to support HDR candidates. The Higher Degrees by Research Support Grant (HDRSG) funding is to support HDR students in their program of study by off-setting some of the direct costs of their research.

 

2. Funding Amount

2.1        As described in the Research Training Program (RTP) Legislation (Commonwealth Scholarships Guidelines (Research), 2017) grant amounts to universities to support HDR training are differentiated by Fields of Education (FoE) recognising the relative cost of research training in high-cost fields compared with low-cost fields as well as by level of award. It follows that the university’s contribution to supporting the cost of research for HDR student projects should also recognise this.

2.2        Doctoral candidates conducting research in high-cost fields may access up to $6000 in HDRSG while those conducting research in low-cost fields may access up to $3000 over the duration of their candidature.

2.3        Master by Research candidates may access up to $2000 in HDRSG funding for high-cost fields and $1000 for low-cost fields.

2.4        Probationary HDR candidates may access up to one third of the total HDRSG prior to confirmation of their candidature.

 

3. High-Cost and Low-Cost Fields of Education 

3.1        The high-cost and low-cost Fields of Education for the purposes of RTP grant amounts are defined by the FOE. High-cost FOEs are those set out in the table below and low-cost FOEs are those not listed in the table.

 

ASCED Code

ASCED Title

010300-010303

Physics and Astronomy

010500-010599

Chemical Sciences

010700-010799

Earth Sciences

010900-010999

Biological Sciences

019900-019999

Other Natural and Physical Sciences

030101

Manufacturing Engineering

030300-030399

Process and Resources Engineering

030501

Automotive Engineering

030701

Mechanical Engineering

030703

Industrial Engineering

030900-030999

Civil Engineering

031100-031199

Geomatic Engineering

031300

Electrical and Electronic Engineering and Technology

031301

Electrical Engineering

031303

Electronic Engineering

031305

Computer Engineering

031307

Communications Technologies

031501

Aerospace Engineering

031503

Aircraft Maintenance Engineering

031701

Maritime Engineering

039901

Environmental Engineering

039903

Biomedical Engineering

050000-059999

Agriculture, Environmental and Related Studies

060100-060199

Medical Studies

060501

Pharmacy

060701

Dentistry

061101

Veterinary Studies

069903

Human Movement

090701

Psychology

 

4. Approvals, Funds Administration and Oversight

4.1        Candidates request access to the HDRSG by submitting a project budget with their Plan and Progress Reviews. To determine the maximum amount of HDRSG they are eligible to receive, candidates can access their Field of Education via USC Central and refer to sections 2 and 3 of this Guideline.

4.2        If supported by the Principal Supervisor and the enrolling unit’s HDR Coordinator, the Dean, Graduate Research may approve the candidate’s HDRSG budget proposal.

4.3        The Graduate Research School forwards to Financial Services each approved HDRSG application including the relevant student ID and Field of Education and the candidate’s and the approved budget and enrolling unit name.

4.4        Financial Services creates the project account within the relevant enrolling unit’s cost centre. Funds will be administered via accounts managed by the enrolling unit in accordance with the candidate’s HDRSG budget as approved by the Dean, Graduate Research.

4.5        Expenditure of funds will be reported on as part of the standard financial expenditure reporting systems for the enrolling unit.

4.6        The Principal Supervisor and the relevant Head of School/Institute (or their financial delegate) are responsible for ensuring that all HDRSG expenditure follows the relevant USC financial policies, procedures and guidelines.

4.7        Any unspent or surplus HDRSG funds at the end of the project must be returned to the Graduate Research School.

4.8        Any expenditure that is non-compliant with these Guidelines will be considered an overspend which will be recovered from the enrolling unit.

4.9        Any overspend against these HDRSG accounts are the responsibility of the enrolling unit.

 

5. Acceptable Expenditure of HDR Support Grant 

The HDR Research Support Grant expenditure must directly support the costs of conducting the HDR candidate’s research. This may include but is not limited to the following: 

5.1        Equipment (including computing equipment – note: such equipment and software if purchased using HDRSG funds must be purchased via USC IT Services and will remain the property of USC).

5.2        Fees for access to internal and external research facilities (e.g., UQ CMM, QUT CARF, QFAB, USC CAVE, etc.).

5.3        Materials and consumables.

5.4        Software (including licences to use software relevant to the research project).

5.5        Participant recruitment

5.6        Data and/or access to databases, archives, footage and recorded materials.

5.7        Travel - when it is directly related to the research project (including the presentation of results of the research).

5.8        Costs associated with the production and/or performance of creative works which are part of the HDR research project (e.g. art, books, music).

5.9        Transcribing audio/video records.

5.10      Storage or archiving of materials and records.

5.11      External research training courses (subject to approval).

 

6. Unacceptable Expenditure of HDR Support Grant

Specific items not supported by the HDRSG include (but are not limited to):

6.1        Article Processing Charges (APCs) for open access journals.

6.2        Printing, binding and production costs of a hard copy of the thesis as these are now submitted and distributed to examiners electronically.

6.3        Proof reading or editing of thesis or manuscripts

6.4        Consultancy costs on fee for service work.

6.5        Training costs when expertise is already available at USC

6.6        Business cards

 

END